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Kathy Apple

Jan 01

JCMGA November Board Minutes 2025

By Beet 2026 01 January

Jackson County Master Gardener Association

Board Meeting Minutes

November 14, 2025

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Ann Ackles, Membership Secretary

Jory Kaplan, Member-at-Large

Erin Galbraith, Co-Student Representative

Regula Pepi, Assistant Treasurer

Carrie Holmes-Stanton, Co-Archivist

Guests:

Dr. Alec Levin, SOREC Director

Call to Order:  President Barbara Low called the Board meeting to order at 9:00am.

Approval of the Consent Agenda:   It was noted that the next meeting of the Fundraising Committee will be November 21, 2025 and in the Practicum Design Ad Hoc Committee report, ODOT has approved widening the entrance of the driveway.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Additions to the Agenda:  Treasurer Keltie Nelson requested the Board discuss prepayment of the next edition of the Garden Guides.

MOTION:  It was moved and seconded to add prepayment of the Garden Guides to the agenda.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended.  Motion passed.

Approval of the Board Meeting Minutes from October 10, 2025:

MOTION:  It was moved and seconded to approve the October 10, 2025 Board Meeting Minutes as written.  Motion passed.

Approval of the Executive Committee Meeting Minutes from October 21, 2025:

MOTION:  It was moved and seconded to approve the October 21, 2025 Executive Committee Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for October 2025 and responded to questions from the Board.

MOTION:  It was moved and seconded to approve the financial statements for October 2025.  Motion passed.

Treasurer Nelson noted that the revised Garden Guide will be completed shortly after the first of the year.  In order to make the 2026 budget balance, she suggested a prepayment be made in 2025.

MOTION:  It was moved and seconded to approve a Garden Guide publication prepay of $15,000 in 2025 and the remaining balance of $10,682 in 2026.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that publicizing strategies have been implemented for the 2026 Master Gardener training class.  So far 35 potential students have signed up.  Grace introduced a new Volunteer HUB developed by OSU to obtain all the required volunteer forms for the year.

Dr. Alec Levin joined Grace in reviewing the first draft of a memorandum of understanding between OSU and JCMGA regarding expectations and responsibilities of both parties.  Dr. Levin and Grace responded to clarifying questions from the Board.

MOTION:  It was moved and seconded to go into executive session to discuss next steps.  Motion passed.

President Low appointed an ad hoc committee to review the draft MOU for possible revision and consult with an attorney for review as well.  The committee will include Barbara Low, Lindsey McNab, Linda Millus, Colet Allen, and Kathy Apple.

MOTION:  It was moved and seconded to come out of executive session.  Motion passed.

President’s Report:   President Barbara Low reported improved communication with the monthly meetings with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman and recommends their continuation.  The Working Group Chairs met and will continue to meet once a month to explore how to support one another and share information.  The SOREC room reservations process has changed.  After exploration, President Low was able to negotiate a more streamlined room reservation process.  President Low attended a meeting with various OSU Faculty, administrative staff, and Rogue Valley community leaders to share information about all programs of SOREC and the extension center.

Membership Secretary Report:   President Low reported in lieu of Membership Ann Ackles.  The membership renewal process has been implemented.

Discussion & Business:

  1. Jane Moyer reported on the review of the Garden Guide.
  2. Spring Garden Co-Chairs Marcie Katz and Lucy Pylkki reported that their first meeting was held with 13 volunteers. All team positions were filled.  Feedback from the 2025 fair was reviewed with several changes proposed for 2026.
  3. Gardens Working Group Chair Janine Salvatti reported that Siskiyou Pump Service will begin installation of the frost-free faucets on November 17, 2025.
  4. OMGA representative Colet Allen reported that the OMGA Advocacy Committee is looking for new leadership. Colet has proposed a retired attorney for the position.  Advocacy for support of the statewide Master Gardener program will be important for next year’s legislative session.
  5. President Elect Linda Millus reported the 2026 Tellers Report. A total of 61 votes were cast.  Each candidate received the required number of votes for elected office.  Newly elected members include:

President-Elect                                  Vacant

Recording Secretary                        Emma Holt

Membership Secretary                     Ann Ackles                 

Assistant Membership Secretary    Lindsey Mc Nab

Treasurer                                           Keltie Nelson

Assistant Treasurer                          Annette Carter

OMGA Representative                     Colet Allen

Co-Archivist                                      Teresa Jarratt & Carrie Stanton-Holmes

Members at Large                             Erin Galbraith

Joanne Daane

Sandy Hammond

Kaleen Reilly

Connie Lyssand

MOTION:  It was moved and seconded to accept the 2026 Tellers Report.   Motion passed.

  1. Bylaws Committee Chair Kathy Apple reported on the second reading of the proposed changes to the bylaws which eliminates the past president position, allows for co-presidents, and adds an assistant membership secretary to the Board.

MOTION:  It was moved and seconded to approve the proposed changes to the JCMGA Bylaws as presented.  Motion passed.

  1. President Low presented a proposal for a new “Sensory” demonstration garden and responded to questions from the Board.

MOTION:  It was moved and seconded to approve a new Sensory demonstration garden.  Motion passed.

Announcements:

  1. There will be a monthly meeting of Working Group chairs following the monthly Board of Directors meeting.

Adjournment:  The meeting was adjourned at 11:25am.

Next Meeting:

  1. The new Board orientation meeting will be held on December 5, 2025 from 9:00am to 11:30am. All new and current Board members are to attend.
  2. The next regular Board meeting will be held December 12, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

Nov 29

JCMGA October Board Minutes

By Beet 2025 12 December

Jackson County Master Gardener Association

Board Meeting Minutes

October 10, 2025

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Jory Kaplan, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Carrie Holmes-Stanton, Co-Archivist

Guests:

Lynn Kunstman

Call to Order:  President Barbara Low called the Board meeting to order at 9:06am.

Approval of the Consent Agenda:   The Spring Garden Fair report was corrected to note that the sponsors were Kellogg and the Grange.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Additions to the Agenda:  Janine Salvatti requested the Board discuss obtaining nine frost-free faucets for the gardens.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended.  Motion passed.

Approval of the Board Meeting Minutes from September 12, 2025:

MOTION:  It was moved and seconded to approve the September 12, 2025 Board Meeting Minutes as written.  Motion passed.

Approval of the Fall Board Retreat Meeting Minutes from September 19, 2025:

MOTION:  It was moved and seconded to approve the September 19, 2025 Fall Board Retreat Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for September 2025 and responded to questions from the Board.

MOTION:  It was moved and seconded to approve the financial statements for September 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that OSU has not completed the draft Memorandum of Understanding (MOU) between SOREC and JCMGA.  Grace noted that the Plant-a-Row program brought in 708 pounds of food for ACCESS.

President’s Report:   President Barbara Low reported that President-Elect, Linda Millus has joined the monthly meetings with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman.  SOREC is still waiting for ODOT to widen the entrance driveway.  The invasive blackberries will be replaced with native plants.  Barbara noted that the Fall Board retreat was successful.  Working Group chairs were asked to complete the Event Matrix for any community and/or member events so far this year and to email the matrix to Barbara.  The Working Group chairs met immediately after the September Board meeting and shared what each working group is responsible for in JCMGA.  The Working Group chairs did a brief sharing of their working group function at the Board meeting.

Membership Secretary Report:   Membership Ann Ackles reported that it is membership renewal time.  Members from the last five years will be contacted directly.

Discussion & Business:

  1. The Garden Guide review group has finished the first three sections. The group will meet to review the second section on October 23,2025.
  2. The Executive Committee reported that no one was found for the approved stipend offer to help the Native Plant Nursery. The Executive Committee was given the task to address issues regarding hiring employees and other options for the future needs of the Native Plant Nursery.  We value Lynn Kunstman and all that she has contributed to JCMGA, her expertise and passion regarding native plants.  We are disappointed the stipend offer to help volunteers in the Native Plant Nursery has not worked out.   In discussing the needs of the association as a whole, in the context of our mission and purpose, the EC noted:
  • We are a small nonprofit association that relies solely on volunteers.
  • We need to stay focused on the full width and breath of our purpose and mission.
  • Given foreseeable expenditures/costs, this is not a time to consider the concept of employees.
  • We all have to work within the limitation of our volunteer and financial resources.
  • The Board needs to have a conceptual discussion on how to best allocate volunteer resources to meet all the needs of our goals and objectives especially with the maintenance of 15 demonstration gardens and the Native Plant Nursery.
    • Marcie reported that she has talked with the Demo Garden GEMS and they don’t want to change their gardens. They love working in them as they are.
  1. Bylaws Committee: The Board discussed the proposed changes to the bylaws and discussed how the logistics might work as two Co-President-Elects move into the position as Co-Presidents.
  2. 2026 Board Ballot: The proposed 2026 Board ballot was presented to the Board.

MOTION:  It was moved and seconded to approve the election ballot for the 2026 Board of Directors.  Motion passed.

  1. JCMGA Strategic Plan 2025: The Board reviewed and discussed Strategic Goals #2-4.  No changes were made at this time.
  2. Gardens: Gardens Working Group Chair Janine Salvatti requested the Board approve the purchase of nine frost-free faucets.  Three bids were presented with a recommendation for one bid.  Since the price of the recommended bid seemed high, the Board requested two more bids be obtained.

MOTION:  It was moved and seconded to obtain two additional bids for this project and ask the Executive Committee to review all bids and make the final selection.  Motion passed.

Announcements:

  1. The JCMGA 2026 Board of Director ballots will be sent to members soon.
  2. The JCMGA membership renewal for 2026 will open in November.
  3. The Jackson County Medford Library Showcase is now available.
  4. Winter Dreams Summer Gardens Symposium will be held October 17, 18, 24, and 25.
  5. Monthly meeting of Working Group chairs will be held in the small classroom at the end of each Board meeting.

Adjournment:  The meeting was adjourned at 10:40am.

Next Meeting:

  1. The next regular Board meeting will be held November 14, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

Nov 29

JCMGA Executive Committee Minutes October 2025

By Beet 2025 12 December

Jackson County Master Gardener Association

Executive Committee Meeting Minutes

October 21, 2025

Board Members Present:

Barbara Low, President

Marcie Katz, Past President

Linda Millus, President-Elect

Keltie Nelson, Treasurer

Janine Salvatti, Gardens WG Chair

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative

Erin Galbraith, Co-Student Representative

Jory Kaplan, Member-at-Large

The meeting of the Executive Committee met via email to discuss, select, and approve a vendor to install nine frost-free faucets per direction of the Board of Directors from the October 10, 2025 Board meeting.  A vote was taken via email.

Business:

The Executive Committee (EC) met to have a discussion based on the motion made at the October 10, 2025 Board meeting regarding nine frost-free faucets, which read, “It was moved and seconded to obtain two additional bids for this project and ask the Executive Committee to review all bids and make the final selection.  Motion passed.”

The EC reviewed and discussed three additional bids for this project.  The bids included:

  • Cloud Landscape & Irrigation – $6,035.00
  • Siskiyou Pump Service – $4,289.49
  • F & S Plumbing Inc. – $6,200.00

The EC selected Siskiyou Pump Service as the project vendor at a cost of $4,289.49.

Respectfully Submitted by Kathy Apple, Recording Secretary

Oct 30

JCMGA November Board Minutes

By Beet 2025 11 November

Jackson County Master Gardener Association

Board Meeting Minutes

September 12, 2025

 

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Carrie Holmes-Stanton, Co-Archivist

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Ann Ackles, Membership Secretary

Jory Kaplan, Member-at-Large

 

Call to Order:  President Barbara Low called the Board meeting to order at 9:04am.

Approval of the Consent Agenda for Reports Submitted in August 2025:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented in August 2025.  Motion passed.

Approval of the Consent Agenda for Reports Submitted in September 2025:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented in September 2025.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda with the addition of selecting Budget Committee members for developing the proposed FY2026 annual budget.  Motion passed.

Approval of the Board Meeting Minutes from July 10, 2025:

MOTION:  It was moved and seconded to approve the July 10, 2025 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for August 2025 and responded to questions from the Board.  Keltie requested members to participate in this year’s Budget Committee to prepare the proposed FY2026 annual budget.  The committee will include Barbara Low, Jane Moyer, Colet Allen, Lucy Pylkki, Kaleen Reilly, Regula Pepi, and Erin Galbraith.

MOTION:  It was moved and seconded to approve the financial statements for Aug 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the Plant-a-Row produce collection continues to be successful. The Memorandum of Understanding (MOU) between SOREC and JCMGA is still under development. The Board expressed interest in having a legal review done once the draft is presented to the Board.  The 2026 Practicum has begun initial orientation.  A volunteer group will help Grace plan for community education classes for next year.  Grace has been securing speakers for next year’s Master Gardener education program and implementing advertisement strategies.  The Cultivating Companions program has been implemented in Gold Hill and Talent.

President’s Report:   President Barbara Low noted that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman included discussion on the best location for the utility trailer.   President Low noted that Sandy Hammond was appointed to lifetime membership and should be noted in the minutes.   A person to accept the Native Plant Nursery stipend position has not been found as yet.   The Executive Committee will meet to discuss issues related to hiring employees and other options for the future needs of the Native Plant Nursery.   The Executive Committee will include, per the Bylaws, Barbara Low, Linda Millus, Marcie Katz, Keltie Nelson, Kathy Apple, and Board Members Jory Kaplan, Janine Salvatti, and Erin Galbraith.

Membership Secretary Report:   This report was tabled until the next meeting.

Discussion & Business:

  1. Graduation Dinner: The Master Gardener Class of 2025 graduation dinner will be held November 1, 2025 in the Auditorium.  The dinner will be catered due to the closure of the kitchen.
  2. 2026 Slate of Candidates: President Elect Linda Millus presented the proposed slate of candidates for the 2026 Board of Directors.  A candidate for President Elect continues to be vacant and has raised issues as to whether the Past President position should be eliminated to decrease the time commitment and if there could be Co-Presidents.   The need for an assistant position to the Membership Secretary was also raised.   These issues will be discussed by the Bylaws Committee with Kathy Apple as Chair including members Colet Allen, Lindsey McNab, Jane Moyer, and Mary Schrouder.
  3. Medford Library Showcase: Colet Allen reported on the first Medford Library Showcase that will focus on a creative and visually engaging display with the central theme of a Tree of Life representing JCMGA.  The Showcase will run for 40 days starting in October and has afforded an opportunity to build a collaborative working relationship with Library personnel.   This has also stimulated new marketing strategies for community outreach.   The Showcase has been reserved for April 2026 that will advertise the 2026 Spring Garden Fair.
  4. Garden Guide Reprint: Jane Moyer and Sandy Hammond presented the projected timeline and cost for printing the next edition of the Garden Guide for the Rogue Valley (Vegetables, Berries, Melons).  The cost of printing the new addition will be included in the 2026 annual budget.

MOTION:  It was moved and seconded to approve Valley Web Printing as the printing vendor for the next Garden Guide edition and increase the sale price of the Garden Guide by $2.00.  Motion passed.

  1. Proposed Policy 3.11 OMGA Annual Education Conference Travel Reimbursement: Kathy Apple presented the draft policy outlining expense reimbursement supplementing the OMGA “Send a Friend” grant to attend the OMGA annual education conference.

MOTION:  It was moved and seconded to approve the proposed Policy 3.11 OMGA Annual Education Conference Travel Reimbursement with revisions.    Motion passed.

Announcements:

  1. The Honey & Meade Festival will be held September 13, 2025.
  2. The JCMGA Fall Plant Sale will be held September 27, 2025.

Adjournment:  The meeting was adjourned at 10:40am.

Next Meeting:

  1. The Fall Board Retreat will be held September 19, 2025 from 9:00am to 11:30am.
  2. The next regular Board meeting will be held October 10, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

Oct 30

JCMGA Fall Board Retreat Meeting

By Beet 2025 11 November

Jackson County Master Gardener Association

Board Retreat Meeting Minutes

September 19, 2025

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarrett, Co-Archivist

Rebecca Cohn, Member-at-Large

Mary Schrouder, Member-at-Large

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Erin Galbraith, Co-Student Representative

Grace Florjancic, OSU MG Program Coordinator

Absent:

Kaleen Reilly, Member-at-Large

Carrie Holmes-Stanton, Co-Archivist

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Joanne Daane, Member-at-Large

Lindsey McNab, Co-Student Representative

Call to Order:  President Barbara Low called the Board Retreat meeting to order at 9:08am.

Retreat Agenda:  President Low facilitated discussion on the following agenda items:

A. Review & Discuss 2025 Strategic Plan: President Low led the Board through a review of progress with Strategic Goal #1: Enhance & Support Master Gardener Program.  The Board identified progress made and potential changes for improvement.  The Board ran out of meeting time to address Goals #2-4.

B. Discussion Regarding Future Building Construction: Practicum Design Ad Hoc Committee Chair, Jane Moyer, led the Board through a facilitated brainstorm of what is needed regarding a new Tool Shed and a new Practicum Classroom.  Results of the discussion are listed below.

Practicum Classroom

Must Have   Nice to Have
     
36X20 or Larger   WiFi, Internet, Monitor, Projector, Microphones, Camera
Mono Pitch Roof   Metal Utility Sinks
Poured Pier Foundation   On Demand Water Heater
Engineered Treated Siding   Water Catchment System
Metal Roof   Leaf Guard on Gutters
Gutter Along Back of Roof   Floor Drain
Insulation   Concrete Slab/Flooring w/ Floor Pads
Lights & Electrical Plugs Flat Screen – Research
2 Sinks w/ Hot & Cold Water   Mural Inside & Outside
Mold Resistant Sheetrock   Solar Panels
Cabinets & Storage Closet   Houseplants
3-4’ X 1’ Vinyl sliders   Combine Classroom & Greenhouse into One Building
French Doors   Bookcase & Storage
Mini-Split HVAC Room for Plants
Carbon & Smoke Alarms   Whiteboard & Wall Space for Charts
Mounted Fire Extinguishers   Comfortable Seating; New Furniture; Padded Stools
Waterproof LVP Flooring   Benches
Painted inside & Out   Large Work Table
2nd Exit Door   Adjustable Tables, Locking
First Aid Kit   Ceiling Fans
Counters   Compost Toilet
LED Lights   Manufactured Home or Used Modular Classroom
ADA Compliance/Sidewalks   Clean, Organized Meeting Place
   

 

Tool Shed

Must Haves Nice to Have
About 16X20 Peg Board for Tools
Mono Pitch Roof Tool Hooks/Organized System
Poured Pier Foundation Concrete Slab
Engineered Treated Siding Metal Cabinet for Flammables
Metal Roof Leaf Guard on Gutters
Gutter Along Back of Roof LED Lights
Lights/Electrical Plugs Garage Door
Main Door – Entry Door Tube Light
At Least One Window Charging Station for Tools
Carbon & Smoke Alarms Insulation
Mounted Fire Extinguishers Sandy Oil Tote
Ventilation Electrical Panel
Adjustable Tool Racks
Locking
Shelving on Wheels & Stationary
French Door or Roll-up w/ Opener
Modular Building
Good Lighting
Electrical for Batteries
Work Bench & Peg Board
Hooks for Tools & Cords
Cabinets & Drawers

 

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

  1. The next regular Board meeting will be held October 10, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

Oct 30

JCMGA Executive Committee Meeting Minutes

By Beet 2025 11 November

Jackson County Master Gardener Association

Executive Committee Meeting Minutes

September 19, 2025

Board Members Present:

Barbara Low, President

Marcie Katz, Past President

Linda Millus, President-Elect

Keltie Nelson, Treasurer

Janine Salvatti, Gardens WG Chair

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative

Erin Galbraith, Co-Student Representative

Jory Kaplan, Member-at-Large

 

The meeting of the Executive Committee was called to order at 11:15am by President Barbara Low.

Business:

The Executive Committee (EC) met to have a discussion based on the motion made at the July 2025 Board meeting which read: “It was moved and seconded to request the Executive Committee to address issues regarding hiring employees and other options for the future needs of the Native Plant Nursery”.

We value Lynn Kunstman and all that she has contributed to JCMGA, her expertise and passion regarding native plants.  We are disappointed the stipend offer to help volunteers in the Native Plant Nursery has not worked out.

In discussing the needs of the association as a whole, in the context of our mission and purpose, the EC noted:

  • We are a small nonprofit association that relies solely on volunteers.
  • We need to stay focused on the full width and breath of our purpose and mission.
  • Given foreseeable expenditures/costs, this is not a time to consider the concept of employees.
  • We all have to work within the limitation of our volunteer and financial resources.
  • The Board needs to have a conceptual discussion on how to best allocate volunteer resources to meet all the needs of our goals and objectives especially with the maintenance of 15 demonstration gardens and the Native Plant Nursery.

The EC recommended that this discussion continue at the October Board meeting and meet with Lynn Kunstman after the meeting to share the discussion and direction of the Board.

Respectfully Submitted by Kathy Apple, Recording Secretary

Sep 30

JCMGA Board Meeting Minutes July 10 2025

By Beet 2025 10 October

Jackson County Master Gardener Association

Board Meeting Minutes

July 10, 2025

 

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Carrie Holmes-Stanton, Co-Archivist

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

 

Board Members Absent:

Ann Ackles, Membership Secretary

Janine Salvatti, Gardens WG Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Guests:

Kristina LeFever, President/Secretary, Pollinator Project Rogue Valley

Patricia Burnham, Treasurer, Pollinator Project Rogue Valley

 

Call to Order:  President Barbara Low called the Board meeting to order at 9:00am.

Approval of the Consent Agenda:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as presented. Motion passed.

Approval of the Annual Board Meeting Minutes from June 13, 2025: During review it was noted that reports from Winter Dreams Summer Gardens Working Group and Member Services Working group should be separated, not combined.

MOTION:  It was moved and seconded to approve the June 13, 2025 Annual Board Meeting Minutes as written.  Motion passed.

Approval of the Board Meeting Minutes from June 13, 2025:

MOTION:  It was moved and seconded to approve the June 13, 2025 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for June 2025 and responded to questions from the Board.  Keltie reported that she will be placing another $30,000 in a six month CD.  Keltie also noted that an electric bill has not been received for a year or more.  MG Program Coordinator Grace Florjancic will look into the issue.

MOTION:  It was moved and seconded to approve the financial statements for June 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the Memorandum of Understanding (MOU) between SOREC and JCMGA is under development.  Approval for the SOREC campus improvement plans should be arriving soon.  Organizational plans for the Cultivating Companions program are underway.  Plant A Row starts Wednesday, July 16, 2025.

President’s Report:   President Barbara Low noted that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman for August will need to be adjusted due to vacation schedules.

Discussion & Business:

  1. Practicum Design Ad Hoc Committee Chair Jane Moyer reported that it now appears that priority should be given to replacing Greenhouse #1, building a new propagation house and plant infirmary instead of a classroom and tool shed.
  2. Working Group Meetings: It was proposed that all Working Groups meet on a monthly basis to share activities and address overlapping issues.
  3. Nomination Committee: It is time to put the Nomination Committee together for recruiting candidates for the 2026 open Board positions.   Linda Millus will Chair the committee.  Colet Allen, Lucy Pylkki, and Mary Schrouder volunteered to be on the committee.  The voting ballot will be approved by the Board at the October Board meeting with the final results reported to the Board at the November Board meeting.
  4. Community Outreach Working Group Chair Michael Hornbeek and OMGA Representative Colet Allen proposed developing a policy that would supplement travel expenses for a JCMGA member who receives the “Send a Friend” attendance scholarship for the Joy of Gardening annual OMGA education conference.

MOTION:  It was moved and seconded to provide reasonable travel expenses (lodging, meals, mileage) to supplement the 2025 “Send a Friend” scholarship recipient (Erin Galbraith) to the OMGA Joy of Gardening annual conference.  Motion passed.

MOTION:  It was moved and seconded to draft a policy to provide reasonable travel expenses (lodging, meals, mileage) to supplement the “Send a Friend” recipient to the OMGA Joy of Gardening annual conference. Motion passed.

  1. Colet Allen reported that the Medford Library has selected JCMGA to utilize the outdoor showcase for the month of October. Colet will recruit members to assist with developing a JCMGA display for the showcase.
  2. Colet Allen reported that the items selected for the Silent Auction at the OMGA Joy of Gardening conference will not be available due to the Hanley Road shutdown and lack of access to SOREC.
  3. President Low proposed cancelling the August Board meeting unless there is urgent business to address. The Board was in support of cancelling the August Board meeting.
  4. President Low proposed a continued discussion of the Native Plant Nursery part time employee motion passed at the June 13, 2025 Board meeting. Treasurer Keltie Nelson who voted in the affirmative for the motion in June proposed the following motion:

MOTION:  It was moved and seconded to rescind the July 13, 2025 motion to hire a part time employee for the Native Plant Nursery.  Motion passed.

Kristina LeFever, President/Secretary, Pollinator Project Rogue Valley and Patricia Burnham, Treasurer, Pollinator Project Rogue Valley attended the meeting to share their experience with hiring and managing a part time employee.  The Board reviewed and discussed the various options to assist the volunteers for the Native Plant Nursery.

MOTION:  It was moved and seconded to approve a stipend of $1,500 for help with the Native Plant Nursery through October 31, 2025. Motion passed

MOTION:  It was moved and seconded to request the Executive Committee to address issues regarding hiring employees and other options for the future needs of the Native Plant Nursery.  Motion passed.

Announcements:

  1. The Plant A Row Project produce collection will begin July 16, 2025.
  2. The Honey & Meade Festival will be held September 13, 2025.
  3. The JCMGA Fall Plant Sale will be held September 27, 2025.

Adjournment:  The meeting was adjourned at 10:58am.

Next Meeting:

  1. The next regular Board meeting will be held September 12, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

Jul 01

JCMGA May Board Minutes 2025

By Beet 2025 07 July

Jackson County Master Gardener Association

Board Meeting Minutes

May 9, 2025

 

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect, Member Services WG Co-Chair

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarratt, Co-Archivist

Carrie Holmes-Stanton, Co-Archivist

Rebecca Cohn, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Janine Salvatti, Gardens WG Chair

Kaleen Reilly, Member-at-Large

Erin Galbraith, Co-Student Representative

Linsey McNab, Co-Student Representative

Grace Florjancic, OSU MG Program Coordinator

Guests:

Nicole Smith

Jordan Land

Call to Order:  President Barbara Low called the Board meeting to order at 9:03am.

Additions to the Agenda:  A recommendation from the Awards Committee was added to the agenda.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:   All filed, written reports under the Consent Agenda were reviewed by members of the Board.  The OMGA Report was provided via hard copy at the meeting.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as revised. Motion passed.

Approval of the Board Meeting Minutes from April 11, 2025:

MOTION:  It was moved and seconded to approve the April 11, 2025 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for April 2025 and responded to questions from the Board.  Keltie is making revisions to how fundraising activities are accounted for in the budget.

MOTION:  It was moved and seconded to approve the financial statements for April 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the didactic portion of the Master Gardener class is now complete.   Students have been assigned to the demonstration gardens for their volunteer hours.  The Legacy Western Redbud trees have been planted.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that her monthly meetings with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman continue to go well.
  2. A question was raised as to the purpose and placement of the pipe in the former Dahlia Garden.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that the 2025 membership directory has been mailed to members.  Ann is following up on mail returns and other corrections.

Practicum Update:  Barbara Low and Nicole Smith, as co-directors of the practicum program, outlined the changes and strategies they implemented this year that demonstrated several positive outcomes and assisted with unexpected challenges.

Spring Garden Fair:  Marcie Katz and Lucy Pylkki, Co-Chairs of the Spring Garden Fair provided a report on the very successful fair this year.   The majority of plants were sold on the first day.   The MACE Expo building proved to be perfect for the venue.  It appears that substantial revenue was generated.  Marcie and Lucy will hold a debriefing session with all volunteers on May 21, 2025.  The Board congratulated Marcie and Lucy for their hard work and exceptional organizational skills as evidenced by such a triumphant event.

Discussion & Business:

  1. President Low reiterated the items for discussion at the upcoming Board Retreat scheduled for May 23, 2025. Topics include discussion of a part time employee for the Native Plant Nursery, how to best utilize the JCMGA accomplishments from 2024, and a review of the 2025 strategic plan.  A suggestion was made to add a discussion of developing a building fund for the future needs of the association.
  2. The Board agreed to send two garden glass art items and one Tree of Life hanging as donations for the OMGA Joy of Gardening silent auction. The Board will also send additional money per the request by OMGA.
  3. President-Elect, Linda Millus as Chair of the Awards Committee has recommended that Sandy Hammond and Sherri Morgan be granted life-time membership status in the association.

MOTION:  It was moved and seconded to approve life-time membership status to Sandy Hammond and Sherri Morgan.  Motion passed.

Announcements:

  1. Submission of final OMGA and JCMGA Award Nominations are due May 15, 2025.
  2. Spring Garden Fair Volunteer Luncheon will be held June 7, 2025 from 12:00-2:00m.
  3. JCMGA Annual Picnic will be held June 28, 2025 from 5:00-8:00pm.
  4. The OMGA Silent Auction will be held July 11-12, 2025.

Adjournment:  The meeting was adjourned at 10:43am.

Next Meeting:

  1. The next Board retreat will be held May 23, 2025 from 9:00am to 11:30am.
  2. The next regular Board meeting will be held June 13, 2025 from 9:00am to 11:30am. This meeting will include the annual JCMGA Membership meeting.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

Jun 01

JCMGA April 2025 Board Meeting Minutes

By Beet 2025 06 June

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect, Member Services WG Co-Chair

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Cha

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Janine Salvatti, Gardens WG Chair

Kaleen Reilly, Member-at-Large

Linsey McNab, Co-Student Representative

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Ann Ackles, Membership Secretary

Carrie Holmes-Stanton, Co-Archivist

Erin Galbraith, Co-Student Representative

Call to Order:  President Barbara Low called the Board meeting to order at 9:03am.

Additions to the Agenda:  President Low added an update on the OSU Zoom account to the agenda.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:   All filed, written reports under the Consent Agenda were reviewed by members of the Board with the exception of the Program Report and the Gardens Working Group Report.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as revised. Motion passed.

Approval of the Board Meeting Minutes from March 14, 2025:

MOTION:  It was moved and seconded to approve the March 14, 2025 Board Meeting Minutes as written.  Motion passed.

Approval of the Minutes for Community Garden Grant Policy Revision:

MOTION:  It was moved and seconded to approve the minutes for the Community Garden Grant Policy revision as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for March 2025 and responded to questions from the Board.

MOTION:  It was moved and seconded to approve the financial statements for March 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the Master Gardener class is more than half way over with students set to participate in their required Plant Clinic hours.   Grace asked the Board to participate in a volunteer working group education session on April 30, 2025 from 2:30-4:00pm.  Grace reported on a Seed-to-Supper program that is going well and that another tour of the Troon Vineyard has been scheduled.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported on the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman to discuss digging the holes for the Legacy Trees and the location of the tool shed.
  2. The plants from Practicum are growing well and will be ready for Spring Garden Fair. There have been issues with the heaters in Greenhouse #2.
  3. SOREC needs to know if there will be a large number of people attending events on the property to ensure available parking.
  4. SOREC is waiting for approval from ODOT for constructing the third lane in the entrance driveway.

Membership Secretary Report:   President Low reported that there has been a merging files issue in producing the 2025 Membership Directory delaying publication.

Discussion & Business:

  1. Gardens Working Group Chair, Janine Salvatti reported that she will be submitting cost proposals to the Board for needed tasks in the gardens. A helpful location was found for wood chip drop.  Janine expressed appreciation for two students being assigned to each demonstration garden.
  2. President Low raised the question of our long-term vision for the Native Plant Nursery which will be discussed further at the Board’s May 23, 2015 retreat. The Board asked Lynn Kunstman to attend this discussion.
  3. Fundraising Working Group Chair Jane Moyer reported that the Garden Guides are getting low and that updating the guide in preparation for reprint will need to get started after Spring Garden Fair.
  4. Fundraising Working Group Chair Jane Moyer reported on her participation on the SOREC Advisory Council. Jane stated she does not represent JCMGA but is on the council as a citizen of Jackson County interested in SOREC. The Council meets quarterly.  Jane will share the Council’s bylaws with the Board.  The Board requested that Council minutes be reported to the Board and placed in Dropbox for archiving.
  5. Past President Marcie Katz recommended to the Board that a free scholarship for the Master Gardener education course be offered as one of the raffle prizes during the Spring Garden Fair. Program Coordinator Grace Florjancic offered to cover the cost through her budget.  Raffle tickets will be offered five for $6.00.
  6. OMGA Representative Colet Allen reported that registration for the Joy of Gardening conference is now open and encouraged the Board to utilize the “Send a Friend” grant program to help others attend the conference. 2026 will be the 50th anniversary of Master Gardeners in Oregon.  Various celebration ideas are now being considered.
  7. President Low reported on the recent OSU technology updates to improve security. The changes have created problems with the use of OSU zoom accounts and could be an issue for this year’s Winter Dreams Summer Gardens program.   Barbara will keep the Board updated.
  8. Recording Secretary Kathy Apple presented the second reading of the proposed Bylaw revisions regarding Voting by Proxy in Article1, Section 2.b. and the Members Secretary Duties in Article 1, Section 10.

MOTION:  It was moved and seconded to approve the proposed revisions to the JCMGA Bylaws.  Motion passed.

Announcements:

  1. OMGA and JCMGA Award Nominations are due April 15, 2025.
  2. Earth Day at the Blue Heron Park event will be held April 19, 2025 from Noon-4:00pm.
  3. The Legacy Tree event will be held April 22, 2025.
  4. The Spring Garden Fair will be held May 3 & 4, 2025 at the Expo.
  5. The OMGA Silent Auction will be held July 11-12, 2025

Adjournment:  The meeting was adjourned at 10:55am.

Next Meeting:

  1. The next regular Board meeting will be held May 9, 2025 from 9:00am to 11:30am.
  2. The next Board retreat will be held May 23, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

Apr 28

JCMGA Board Electronic Vote Minutes March 15, 2025

By Beet 2025 05 May

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect, Member Services WG Co-Chair

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarratt, Co-Archivist

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Janine Salvatti, Gardens WG Chair

Kaleen Reilly, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Rebecca Cohn, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Carrie Holmes-Stanton, Co-Archivist

Call to Order:  President Barbara Low emailed the Board of Directors with a proposed revision of Policy 3.10 Community Garden Grants.   President Low reminded the Board that at the March 14, 2025 Board meeting, this policy was discussed and it was decided to have Michael Hornbeek and Kathy Apple propose revision language to be more inclusive by expanding eligible applicants. The Board’s discussion and suggestions were included in the proposed revision.

Board Members were asked to vote electronically as to whether or not they approve the revision highlighted in yellow as noted in Attachment A. below.  President Low requested all members email their votes to her by Noon on Monday, March 17, 2025.

MOTION:  It was moved and seconded to approve the proposed revisions to Policy 3.10 Community Garden Grants.  Motion passed.

Next Meeting:

  1. The next regular Board meeting will be held April 11, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

Attachment A.

Policy and Procedure

Policy Number 3.10

 
 

Policy Name                

 

COMMUNITY GARDEN GRANTS
 

Date of Origin        

 

March 2025
 

Last Review Date

 
 
 

1.0  Policy Statement

 

 1.1           To help create, support and grow community gardens that enrich their neighborhoods by enhancing food security, promoting a sustainable environment and fostering community based educational opportunities and community building.
 

2.0  Operational Procedure

 

  

2.1           Applicants for Community Garden grants will apply per the date stated on the JCMGA website.

2.2           If an applicant is sponsored by a non-profit organization, the applicant needs to attach a copy of the IRS exemption letter.  If the applicant is working under the umbrella of an existing nonprofit, a letter from the group verifying that arrangement and a copy of their IRS exemption letter should be included.

2.3           A community garden that is not associated with a non-profit organization may apply for a grant.  This would include community gardens associated with a school or parks department, or any other organization as approved by the Community Outreach Working Group.

2.4           The garden must have an established location.

2.5           Gardeners must participate in the garden in order to obtain produce.

2.6           Produce cannot be sold.

2.7           The garden must have clearly stated policies and procedures for operation (an organizational outline).

2.8           The garden must have an on-going educational component.

2.9           The application for the grant must include:

·       a cover letter which summarizes the project, indicating the amount of money requested, and include name, address, and phone number of the contact person;

·       A description of goals and objectives, time line, evaluation methods including identification of the population to be served and how the garden will be organized;

·       A description of the overall budget for the project, how the grant monies will be spent, a list of other funding sources, and how the garden will be sustained in the future.

2.10        If the original project needs for the grant change, the applicant must immediately notify JCMGA.

2.11        Grant amounts vary according to project needs.

2.12        A committee of Master Gardeners chaired and selected by a member of the Community Outreach Working Group will review applications and select award recipients.

2.13        Funding is allocated from the Board of Directors during the annual budgeting process.