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Kathy Apple

JCMGA Fall Board Retreat Meeting Minutes October 4, 2024

By Beet 2024 11 November

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair

Marcie Katz, Past President, Spring Garden Fair WG Co-Chair

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Pam Hillers, Archivist

Kathy Apple, Recording Secretary

Rebecca Cohn, Member-at-Large

Lucy Pylkki, Member-at-Large & Spring Garden Fair WG Co-Chair

Cassandra Toews, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Sandy Hammond, Member-at-Large

Kaleen Reilly, Member-at-Large

Board Members Absent:

Ronnie Budge, Community Outreach WG Chair

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Keltie Nelson, Treasurer

Michael Hornbeek, Student Representative

Grace Florjancic, OSU MG Program Coordinator

Call to Order:  The retreat was called to order at 9:33am by President Barbara Low.

Agenda:  President Low introduced the agenda for the retreat which included:

  1. Review and Discuss the JCMGA 2024 Strategic Plan
  2. JCMGA 2025 Board Nominations Update
  3. Practicum Design Ad Hoc Committee Update
  4. Brainstorm Goals for Three-year and Five-year Plan

Review & Discuss the JCMGA 2024 Strategic Plan:  President Low led the Board through a review and discussion of the four strategic goals for 2024.  Attached is an updated plan based on the Board’s discussion.  The Board clarified their understanding of goals, discussed objective measurements including attendance, member survey feedback, and revenue generation.  The issue of potential paid labor was discussed as a possible need for the near future.  The association is clearly becoming more visible in the community with the increased community outreach activities achieved this year.  It was noted that efforts such as the Honey & Mead outreach participation, the OSU Foundation Student scholarship, the new member continuing education scholarship, and the Fall Festival Plant Sale need to be added to the strategic plan.

JCMGA 2025 Board Nominations Update:   Marcie Katz, Chair of the Nominations Committee provided the Board with an update on the 2025 slate of candidates.   All positions now have members willing to run for the Board.  A final slate will be presented to the Board at the October 11, 2024 for approval of the ballot.

Practicum Design Ad Hoc Committee Update:  Jane Moyer, Chair of the Ad Hoc Committee provided a brief update to the Board.  The Creepy Old House is now scheduled for demolition the first of the new year.  The Board’s previous questions for the potential contractor have been sent however no feedback has been received to date.

Brainstorm Goals for Three-year and Five-year Plan:  President Low led a brainstorming session on possible goals for the next three years and the next five years.

The JCMGA three-year plan might include:

  • Growers and Farmers Markets – once a month
  • Include a “Busy Homeowners Garden” (Chaos Garden)
  • Leadership Training
    • More Board Training including Working Groups
    • Only have In-Person Board Orientation Training
  • Encourage all SOREC programs to meet with us for monthly/quarterly meetings
  • Encourage SOREC Programs to come together publicly
  • Networking with other groups
    • potential volunteers
    • getting out into the community
  • Practicum classroom, lathe house, and tool shed built
    • Business sponsors
  • Expanding our matrix to collect hardcore data to make better decisions

The JCMGA five-year plan might include:

  • Build new Greenhouse #1

Adjournment:  The meeting was adjourned at 11:30am

Next Meeting:    Regular Board meeting, Friday, October 11, 2024 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

JCMGA Board Meeting Minutes September 13, 2024

By Beet 2024 11 November

Board Members Present:

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing &      Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Sandy Hammond, Member-at-Large

Regula Pepi, Assistant Treasurer

Pam Hillers, Archivist

Cassandra Toews, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Kaleen Reilly, Member-at-Large

Board Members Absent:

Ann Ackles, Membership Secretary

Grace Florjancic, OSU MG Program Coordinator

Guests:

Lynn Kunstman

John Miles

Call to Order:  President Barbara Low called the Board meeting to order at 9:30am.

Additions to the Agenda:  President Low added formation of this year’s Budget Committee to the agenda.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Board Meeting Minutes from August 9, 2024:

MOTION:  It was moved and seconded to approve the August 9, 2024 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the latest financial statements for Board review.  She noted recent approved expenses, that were not budgeted for, have seen placed in “projects” in the financials in order to keep track of them.

Budget Committee:  President Low asked for volunteers for this year’s Budget Committee.  Preparing next year’s fiscal budget begins in October.  Keltie Nelson as Treasurer will chair the committee along with Jane Moyer, Regula Pepi, Lucy Pylkki, and Barbara Low.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic was unable to attend.  President Low referred Board Members to Grace’s written report in DropBox.

Josephine County Master Gardener Update:  John Miles was a former member of the Josephine County Master Gardener Association and is now a member of Jackson County Master Gardener Association.  John was invited to give the Board an update on the status of Josephine County.  A September 19, 2024 County Commissioners meeting will include discussion of what next steps might look like regarding the now closed extension center programs.  There is a recall election of one of the Commissioners and the other two Commissioners are up for reelection in November.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that during the monthly meeting with MG Program Coordinator Grace Florjancic, it was noted that SOREC Director Alex Levin believes that use of the new utility trailer falls under a previously signed Memorandum of Understanding between SOREC and JCMGA and that a fee would be charged to JCMGA for use of the trailer. The Board questioned its previously decision to help pay for the new utility trailer if this is the case.  More research and discussion are needed on this issue.
  2. A website professional consultant was hired to assess and update the security and other issues on the JCMGA website.
  3. President Low participated in an OSU Level-Up Series on “Giving It Away: Growing Produce You Can Take to the Food Bank” on July 9,   She talked about our program here which to date has given 314 pounds of produce to Access.
  4. The DropBox training was held on September 11, The recording of the session will be linked on the JCMGA website.
  5. The Board’s Fall Retreat will be held October 4, 2024 from 9:30am to 11:30am. Possible topics include review of the Practicum classroom building design, strategic plan, building membership, a possible three-year strategic plan, and the vacant President-Elect position.

Membership Secretary Report:   Membership Secretary Ann Ackles was unable to attend today.   President Low reported that 17 Josephine County Master Gardeners have become members of our association.

Discussion:

  1. Member-at-Large Kaleen Reilly presented the sample T-shirt with the Board approved design. She asked the Board to reconsider the tag line underneath the design.

MOTION:  It was moved and seconded to approve the proposed wording “Friends of JCMGA™” under the design.  Motion passed.

  1. Practicum Design Ad Hoc Committee Update: Jane Moyer presented a revised bid from Pacific Breeze Construction with a contract to begin initial work totaling $20,300.  The Board raised several questions concerning the contract, a request to itemize the $20,300, the need to talk first with SOREC Director Alex Levin, and whether the contract needs review and approval by the county attorney.  New member John Miles offered suggestions and said he would review the information from Pacific Breeze Construction and provide further input all based on his professional background in construction.
  2. Nomination Committee: Chair Marcie Katz updated the Board on building a slate of candidates for the 2025 Board.  Some nominees have come from the MailChimp that went out to the membership.  The Committee called members in the directory and secured three nominees for the archivist position, and more than five nominees for member-at-large positions.   The Committee has not secured a President-Elect nominee as yet.  The Board briefly discussed the concept of co-presidents.

Business:

  1. Approval of Revised “Assignment of Non-Exclusive Rights” Document. President Low presented the revision based on the Board’s previous discussion and responded to questions from the Board.

MOTION:  It was moved and seconded to approve the revised document “Assignment of Non-Exclusive Rights”.  Motion passed.

Announcements:

  1. Fall Festival Update: Lucy Pylkki and Marcie Katz, Co-Chairs for the Fall Festival provided an update to the Board.   Of seventeen vendors who were approached, only four responded.  Marcie suggested that next year this event simply be a Native Plant sale and not a festival.
  2. Honey & Mead Festival: This festival is scheduled for September 21, 2024 and is still in need of a few volunteers.

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

  1. The next Board Retreat is scheduled for October 4, 2024 from 9:30am to 11:30am
  2. The next Board meeting will be held October 11, 2024 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

JCMGA Board Meeting Minutes – August 9, 2024

By Beet 2024 10 October

Jackson County Master Gardener Association

Board Meeting Minutes

August 9, 2024

 

Board Members Present:

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing &      Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Zoom Technology Failure Therefore the Following Board Members Were Unable to Attend:

Sandy Hammond, Member-at-Large

Rob MacWhorter, President Elect

Regula Pepi, Assistant Treasurer

Pam Hillers, Archivist

Cassandra Toews, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Guests:

Alice Ingraham

Kendyl Berkowitz

 

Call to Order:  President Barbara Low called the Board meeting to order at 9:40am.

Additions to the Agenda:  A request was made to add discussion on the plants donated by the Josephine Master Gardener Association.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Board Meeting Minutes from July 11, 2024:

MOTION:  It was moved and seconded to approve the July 11, 2024 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson responded to questions from the Board regarding the financial statements for July 2024.

MOTION:  It was moved and seconded to accept the July 2024 financial statements.  Motion passed.

MG Program Coordinator Report:  On behalf of OSU MG Program Coordinator Grace Florjancic, President Low reported that the welcome luncheon for members of the Josephine Master Gardener Association went well with several members expressing interest in volunteering in various ways with Jackson County.  The Cultivating Companions grant implementation continues to go well with positive feedback.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman covered discussion of the trailer agreement, demolition of the Creepy Old House now set for mid-August, and plans to widen the SOREC entry driveway to three lanes.
  2. A tour of updates to the JCMGA website was tabled however President Low noted that the Fall Festival & Winter Dreams Summer Gardens (WDSG) pages have been updated and registration for WDSG begins Monday, August 12, 2024.
  3. President Low also noted that the website needs serious updating to its security and structure.

MOTION:  It was moved and seconded to authorize Treasurer Keltie Nelson to contract with a professional website consultant to assess and make recommendations regarding the JCMGA website.  Motion passed.

  1. The 2024 Class Graduation date has been changed to November 9, 2024 due to a scheduling conflict with the previous date.
  2. The JCMGA Orchard Demonstration Garden will be taken out due to the location of the planned SOREC building for students. The Board discussed possibly taking scions from the orchard, moving the trees to a different location, donating the trees, or simply letting them go.
  3. President Low attended the OMGA Joy of Gardening annual education conference noting that the conference was well planned and had 230 attendees. She encouraged members to attend next year.
  4. Dropbox training in the auditorium will be on a Wednesday at 5:30pm with possible dates being August 22nd, August 28th, and September 18th. President Low will coordinate the final date with Regina Boykins.

Membership Secretary Report:   Membership Secretary Ann Ackles contacted two past JCMGA members that had recently rejoined.  One member reported that she had not received the renewal notice.  It was suggested that renewal flyers be posted around the demonstration gardens to help remind members to renew.   Membership Secretary Ackles provided JCMGA membership directories to attendees at the welcome luncheon for members of the Josephine County Master Gardeners.  Ann has set a goal of 100%-member participation in next year’s renewal and completion of the interest form.

Josephine County Master Gardener Association:  Jane Moyer reported on the effort to collect equipment, materials, and supplies at the request of the Josephine County Master Gardener Association.   A complete inventory will be documented.   In regards to the donated plants, proceeds from the sale of these plants will go to the general operating fund of Jackson County.  Members of Josephine County who would like to join Jackson County will have their membership fee waived for this year.  If Oregon State University charges members of Josephine County a fee for joining Jackson County, the Board will consider covering this cost.

MOTION:  It was moved and seconded to store the equipment, materials, and supplies obtained from the Josephine County Master Gardener Association and return all if the association reorganizes within three years.

Motion passed.

MOTION:  It was moved and seconded to refund the cost of the rental truck ($248.30) to obtain the materials from the Josephine County Master Gardener Association to Kathy Rogers. 

Motion passed.

Discussion:

  1. Practicum Design Ad Hoc Committee Update: Jane Moyer presented three bids received for construction of the classroom, tool shed, and lathe house.  The three bids were 1) Shed Guys – $58,123 (no permits, no electrical, no concrete, no plumbing, etc.); 2) Pacific Breeze Construction – $207,800; and 3) Dovetail Design & Construction – $240,900.   The Board discussed the three bids and also funding ideas.   It was suggested that the membership be informed of the project.  Janine Salvatti offered to write a monthly article regarding the demolition of the Creepy Old House and the proposal to build a new classroom, tool shed, and lathe house.
  2. President Low presented a draft Winter Dreams Summer Gardens video release form that would allow JCMGA to use the recorded education videos from the symposium in other venues. Language changes were discussed.  A revised draft will be presented to the Board at the next meeting.
  3. President Low shared with the Board that President-Elect Rob MacWhorter needs to resign his position on the Board. The Board discussed the need to fill both the President and President-Elect positions for the 2025 Board election.  The Nominations Committee will meet soon to address the issue.

MOTION:  It was moved and seconded to accept the resignation from Rob MacWhorter as President-Elect.  Motion passed.

Business:

  1. Master Gardener Clothing Fundraiser: JCMGA member Alice Ingraham shared the proposed design for the printing on the donated t-shirts.  The Board discussed ideas of what should be printed on the shirts as well.

MOTION:  It was moved and seconded to approve the clothing design with “Master Gardener” printed below the design.  Motion passed.

Announcements:

  1. Fall Festival Update: Lucy Pylkki, Co-Chair for the Fall Festival reported that the $400 fee for use of SOREC grounds has been approved.  Vendors can now apply online for the festival.
  2. Honey & Mead Festival – Tabled until the next Board meeting.
  3. JCMGA Board Fall Retreat – Tabled until the next Board meeting.

Presentation:   President Barbara Low presented the State Growing & Belonging Award to Kendyl Berkowitz for her work in securing the grant to construct pathways in the Lavender Garden for disability access and the Cultivating Companions grant program.

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

  1. The next Board meeting will be held September 13, 2024 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

JCMGA Board July 11, 2024 Minutes

By Beet 2024 09 September

Jackson County Master Gardener Association

Board Meeting Minutes

July 11, 2024

 

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing &   Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Rob MacWhorter, President Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Pam Hillers, Archivist

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Cassandra Toews, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Sandy Hammond, Member-at-Large

Guests:

Alice Ingraham

Call to Order:  President Barbara Low called the Board meeting to order at 9:30am.

Additions to the Agenda:  A request was made to add discussion of the budget for the 2024 Fall Festival.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:   President Low noted that the Design Ad Hoc Committee’s name has been changed to Practicum Design Ad Hoc Committee.

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Annual & Regular Board Minutes from June 14, 2024:

MOTION:  It was moved and seconded to approve the Annual & Regular Board Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson responded to questions from the Board regarding the various bank accounts held by JCMGA.  It was noted that JCMGA must have a plant sales license since the association sells plants to the general public.  Past President Marcie Katz and Member-at-Large Lucy Pylkki are planning the 2024 Fall Festival and requested a budget from the Board.

MOTION:  It was moved and seconded to approve one thousand dollars for the Fall Festival budget from expenses saved in the current budget.  Motion passed.

MOTION:  It was moved and seconded to accept the June financial statements.  Motion passed.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic reported that since there is no funding for the Josephine County Master Gardener program, Master Gardeners from Josephine County would like to participate in various activities with JCMGA.   A welcome potluck for Josephine County Master Gardeners will be held on August 4th from Noon to 3:00pm.  It was also reported that the Cultivating Companions grant is going well and is close to finishing in Medford and Shady Cove.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman went well this month. Discussion revolved around the joint purchase of a utility trailer, new furniture, and the OWL technology.
  2. MG Program Coordinator Grace Florjancic received a letter from OSU regarding our OSU Zoom account. OSU is updating security so there will no longer be shared accounts.  A new account has been set up for the President of JCMGA.
  3. President Low shared with the Board the new website page for the demonstration gardens. It was noted in discussion that the “Fig Garden” should be changed to the “Fig Grove”.
  4. President Low also noted security and other updates that are being addressed with the JCMGA website.
  5. President Low would like to schedule Dropbox training that will include Regina Boykins and will likely be scheduled on a Wednesday around 5:30pm.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that two past JCMGA members have rejoined.  The revision to the online membership renewal form continues.

Discussion:

  1. Practicum Design Ad Hoc Committee Update: Jane Moyer reported that two bids have been submitted to date for construction of the new tool shed, lathe house, and practicum classroom.  A third bid is expected within a week.  Permission has been given to sell the folding chairs previously stored in the Creepy Old House (COH).  A final cleaning of the COH will be conducted soon. A number of items have been selected from the COH for repurposing including the sink, shelves, lights, and water heater.
  2. Practicum Updates: The Board approved the purchase of a new water heater at the June Board meeting however the repurposing of the functioning water heater from the COH has made the new purchase unnecessary.  The second donation of coir blocks will occur soon.  A discussion ensued regarding distribution of coir blocks to school gardens, community gardens, and Sanctuary One.
  3. Strategic Plan Revision. President Low asked the Board for comments or questions regarding the revisions to the 2024 Strategic Plan.   There were no questions.

Business:

  1. Utility Trailer: Janine Salvatti, Chair of the Gardens Working Group and Jane Moyer, a member of the Gardens Working Group, presented their discussion and recommendation for joint purchase of a utility trailer with Southern Oregon Research & Extension Center (SOREC).  The Board discussed ensuring the shared purchase and shared use of the utility trailer be put in writing with SOREC.

MOTION:  It was moved and seconded to approve a joint purchase of a utility trailer with SOREC for 25% use with a JCMGA cost contribution of two thousand dollars from the current budget and one thousand dollars from savings.   Motion passed.

  1. Master Gardener Clothing Fundraiser Proposal:  JCMGA member Alice Ingraham proposed a clothing fundraiser with donated shirts and donated artwork for t-shirts that could be worn by the general public and that would include a design and possibly a message such as “Friends of JCMGA”.  Proceeds of the sale of the shirts would go to JCMGA.  The Board would like to see a final proposed design for approval.

MOTION:  It was moved and seconded to support the development of a design for a Master Gardener shirt with donated shirts and request that the final design be reviewed by the Board for approval at the August Board meeting.   Motion passed.

  1. Proposed Policy Regarding Master Gardener Educational Scholarships: Community Outreach Chair Ronnie Budge reported on the history and process to develop a proposed policy that would offer educational scholarships to Master Gardeners.

MOTION:  It was moved and seconded to approve the proposed JCMGA Policy 3.9 Master Gardener Educational Scholarship.  Motion passed.

Announcements:

  1. Colet Allen, OMGA Representative, shared with the Board that a record number of attendees have registered for this year’s OMGA Joy of Gardening conference scheduled for July 12-13th.   Last year there were 140 attendees.  This year there are 250 attendees registered.
  2. Regarding the 2024 Fall Festival, Marcie Katz and Lucy Pylkki noted that after contacting all the other Extension Center programs, only the 4-H program agreed to participate. The Fair will be held September 28th from 9:00am to 2:00pm.   Only the Extension Center parking lot will be utilized for the Fair with approximately 10-15 vendors, plant sales, and a food truck.

Adjournment:  The meeting was adjourned at 11:10am.

Next Meeting:

  1. The next Board meeting will be held August 9, 2024 from 9:00am to 11:30am

Respectfully Submitted by Kathy Apple, Recording Secretary

Annual and Regular Board Meeting Minutes June 14 2024

By Beet 2024 08 August

Jackson County Master Gardener Association

Annual & Regular Board Meeting Minutes

June 14, 2024

 

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing &   Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Rob MacWhorter, President Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Pam Hillers, Archivist

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Sandy Hammond, Member-at-Large

Cassandra Toews, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Susan Koenig, Co-Chair Winter Dreams Summer Gardens WG

Grace Florjancic, OSU MG Program Coordinator

 

Board Members Absent:

Kaleen Reilly, Member-at-Large

Guests:

Sherri Morgan

Carolyn Piatt

Linda Jo Millus

Tami Cisneros

Mary Schrouder

Lindsay Trumbull

Lynn Kunstman

Margie Dode

Becky Belau

Alice Ingraham

Annual Meeting:  President Barbara Low called the annual meeting to order at 9:00am and welcomed members in attendance.

The following updates were provided to members in attendance for the annual meeting:

  1. OSU Master Gardener Class of 2023 & 2024: OSU MG Program Coordinator Grace Florjancic provided an update on both classes.  The 2023 class had 40 students graduate.  The 2024 class has 45 graduates.  Grace commented that students in both classes were very positive and enthusiastic.
  2. Practicum Update: Jane Moyer reported on the changes to Practicum mentors as several mentors have moved on to other activities.  There have been 22 mentors and one helper.  The mentor group revised the Practicum curriculum, bought supplies, addressed greenhouse maintenance including electrical issues.  Support was given to the Seed Team, the Greenhouse Team, and the Native Plants Team.  Jane will be retiring from leading the Practicum program.  The Board commended Jane for her dedication and hard work in making the Practicum program a huge success for JCMGA.
  3. Community Education Classes: OSU MG Program Coordinator Grace Florjancic provided an update on the monthly community education classes.  Classes have averaged ten attendees.  Attendees have been a mix of Master Gardeners and community members.  The drip irrigation class was a big hit and will be repeated.
  4. Spring Garden Fair: Marcie Katz and Lucy Pylkki, Co-Chairs of the Spring Garden Fair reported on the success of the 2024 fair despite one, very rainy day.  Net revenue earned was over $13,000.  Plans are already underway for the 2025 Spring Garden Fair which will be held at the Jackson County Expo.  In addition, Marcie and Lucy are planning the 2024 Fall Festival.
  5. Gardens & Grounds: Gardens Working Group Chair, Janine Salvatti shared recent activities of the group despite losing one member.  Bringing garden clubs and the community for tours of the demonstration gardens has been successful.  Volunteer working groups have helped a great deal with clean-up of the rose and lavender gardens.
  6. Presence at Public Venues: President Barbara Low and Community Outreach Working Group Chair Ronnie Budge outlined success in increasing JCMGA’s presence at various venues.  The goal has been to accept community invitations as much as possible to promote the Master Gardener program, JCMGA, and the Friends of the Gardens program.  This has been an opportunity to also sell Garden Guides and bring examples of native plants.  Key venues this year included the Josephine County Home Show, the Medford Open Street event, and the Earth Day event at Heron Park in Phoenix.
  7. Upcoming Changes to SOREC Grounds: OSU MG Program Coordinator Grace Florjancic provided a SOREC update.  Heidi Gehman, Administrative Office Manager will be leaving for a new position at Southern Oregon University.  Campus redesign is moving slowly.  SOREC is supportive of the preliminary redesign for structures supporting the Master Gardener program.
  8. JCMGA Annual Picnic: The annual picnic will be held June 29th.  A keynote speaker on monarch advocacy has been invited.  Several membership awards will be announced.
  9. JCMGA Winter Dreams Summer Gardens (WDSG) 2023 & 2024: President Barbara Low and Co-Chair of WDSG reported that in 2023 there were 140 attendees for 14 presentations.  A follow up survey was conducted. Data from this survey was utilized for planning the 2024 WDSG.  For 2024, there will be 16 presentations.  Registration opens in August.
  10. Oregon Master Gardener Association (OMGA): Colet Allen, OMGA Representative provided an update on the OMGA Joy of Gardening conference to be held July 12 & 13 in Corvallis.
  11. Questions & Comments: There were no questions from attendees.

Regular Meeting:  President Barbara Low called the regular meeting to order at 9:57am.

Additions to the Agenda:  A request was made to add discussion of the upcoming Lavender Trail event.

Approval of the Consent Agenda:   Jane Moyer asked a Finance Report question that will be addressed during discussion of the Finance Report presentation.  Jane also asked about whether the 2024 WDSG would include a presentation on perennials.  A speaker was not found for this year but will be included in the 2025 WDSG program.

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Board Minutes from May 10, 2024:

MOTION:  It was moved and seconded to approve the Board Minutes as written.  Motion passed.

Approval of the Board Retreat Minutes from May 24, 2024:

MOTION:  It was moved and seconded to approve the Board Minutes as written.  Motion passed.

Update on Community Gardens Grants:  Sherri Morgan, Chair of the Community Garden Grant Committee, presented to the Board grants awarded to five applicants.  The awardees included:

  1. Holly Street Community Garden in Medford – $350
  2. Don Jones memorial Park Community Garden in Central Point – $500
  3. Sanctuary One in Jacksonville – $500
  4. Ashland Community Food Bank Garden – $500
  5. Blue Heron Community Garden in Phoenix – $320

The next step for the committee is to finalize a draft policy on this process and present to the Board for discussion and approval.

Finance Report:  Treasurer Keltie Nelson responded to questions from the Board regarding the May financial statements.  Jane Moyer noted that the Native Plant Nursery line items should be recorded under the Practicum budget.

MOTION:  It was moved and seconded to accept the May financial statements with the changes to the Practicum budget.  Motion passed.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic reported that Heidi Gehman, Administrative Office Manager will be leaving for a new position at Southern Oregon University.  Grace has contacted Access regarding picking up produce from the Plant-a-Row initiative.  Seed to Supper program is still on hold.  Grace anticipates restarting the program in the spring of 2025.  Grace raised the question of splitting the cost of a utility trailer for dumping between SOREC and JCMGA.  SOREC is purchasing the trailer and JCMGA does have a need to utilize this functionality.  The Gardens Working Group will review the need, potential utilization, and cost and provide a recommendation to the Board at the next meeting.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that the monthly meetings with MG Program Coordinator Grace Florjancic continue to go well and are very beneficial. Barbara recommends these continue in the future. This past month included SOREC Farm Manager Jake Hoyman to review preparations for the Spring Garden Fair.
  2. President Low introduced the new JCMGA website page for the Friends of the Gardens program.
  3. President Low noted that the next Board meeting scheduled for July 12th conflicts with the OMGA Joy of Gardening conference. Barbara proposes the Board meet on July 11th

MOTION:  It was moved and seconded to move the Board meeting date from July 12th to July 11th with the caveat that the meeting will be canceled unless there are time sensitive agenda items that cannot wait until the Board meeting in August.  Motion passed.

  1. President Low updated the Board on the revision to the online membership renewal form.
  2. President Low noted that a number of members have requested assistance with Dropbox. Barbara will organize an in-person training session on the use of Dropbox for all who are interested.

JCMGA Board Nominations Committee:   President Low noted that it is time to form the Board Nominations Committee for election to the 2025 Board.  Rob MacWhorter, as President Elect will chair the committee.  Marcie Katz, Ann Ackles, Colet Allen, and Michael Hornbeek volunteered to be on the committee.  Member Lynn Kunstman recommended contacting Kathy Rogers as a potential committee member.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that all updates and corrections to the membership database have been completed.  Ann will be sending out printed member updates to all members for insertion into the current membership directory.

Discussion:

  1. Design Ad Hoc Committee Update: Jane Moyer provided the update.  The Creepy Old House will not be demolished until July or possibly August.  The Director of SOREC has offered to include demolition of the tool shed, Peggy’s greenhouse, and the propagation house at the same time as the Creepy Old House at no cost to JCMGA.  This will require the need to find storage space for items currently in these structures.   Jane is recommending the Board consider renting a storage container from Medford Mobile Storage.  A 20X8 container costs $110 per month with a $125 delivery fee and a $125 pick-up fee.  This container will be needed until new structures are in place.

MOTION:  It was moved and seconded to approve renting a 20X8 storage container from Medford Mobile Storage.  Motion passed.

The committee has been collecting feedback on design ideas.  It is clear now that this will need to be at least a three-year project.  Greenhouse #1 can be used next year for Practicum and a propagation space.    A tentative target for 2026 would be completion of a tool shed, lathe house, and classroom; a new Greenhouse #1.2 possibly in 2026.

  1. Practicum Updates: Jane Moyer provided an update to changes in the Practicum program especially in mentor leadership as outlined above in her report for the annual meeting.  Greenhouse #1 is in need of a water heater which can be used in the future for a new Greenhouse #1.2.

MOTION:  It was moved and seconded to purchase a new hot water heater for Greenhouse #1.  Motion passed.

  1. Spring Garden Fair (SPF): Marcie Katz and Lucy Pylkki, Co-Chairs of the SPF provided an update to the Board.  No contracts have been signed as yet.  Marcie and Lucy are looking at options for barricades, security, and bike racks.
  2. JCMGA 2024 Strategic Plan Revision: This agenda item was tabled for a later meeting.

Announcements:

  1. President Barbara Low noted that the Mailchimp regarding the annual picnic scheduled for June 29th has been sent.
  2. Volunteers are needed for the JCMGA booth at the July 19-20th Josephine County Expo.
  3. Colet Allen noted that the tours of the demonstration gardens have been successful.
  4. Colet Allen reminded the Board of the OMGA Joy of Gardening conference scheduled for July 12-13th. Besides the monetary donation, the Board agreed to donate garden art work left over from sale at the Spring Garden Fair.
  5. Marcie Katz and Lucy Pylkki noted that they have emailed other Extension Center programs to see if they want to participate in the Fall Festival which will be held on September 28th.

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

  1. The next Board meeting will be held July 11, 2024 from 9:00am to 11:30am.

 

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

JCMGA Board Meeting Minutes – May 10

By Beet 2024 07 July

 

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing & Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Rob MacWhorter, President Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Sandy Hammond, Member-at-Large

Kaleen Reilly, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Cassandra Toews, Member-at-Large

Pam Hillers, Archivist

Guests:

Michael Hornbeek

Connie Lyssand

Call to Order:  The meeting was called to order at 9:31am by President Barbara Low.

Additions to the Agenda:  Members requested the following topics be added to the agenda:  1) Review of Spring Garden Fair, 2) Update on the Creepy Old House, and 3) Recognizing members who are departing/retiring from the JCMGA.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Consent Agenda:   Ronnie Budge complimented Colet Allen on her OMGA report.

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed

Approval of the Board Minutes from April 12, 2024:

MOTION:  It was moved and seconded to approve the Board Minutes as written.  Motion passed.

Announcements:

  1. Marcie Katz provided a preliminary report on the 2024 Spring Garden Fair (SGF) outcome. Even with the heavy rain, many people attended on Saturday.  There were no significant issues due to good planning ahead by the SGF Working Group.  The vendors and food trucks did well.  SOREC Farm Manager Jake Hoyman was a huge help in getting the campus ready.  The 2025 SGF will need to be held off SOREC Campus as the fields used for parking will not be available.  The SGF WG is exploring returning to the Jackson County Expo Fairgrounds.   The SGF WG will come back to the Board with a recommendation.
  2. President Elect Rob MacWhorter raised the issue of how JCMGA recognizes those members who are departing or retiring from leadership roles in the association, e.g. members who will no longer serve as Practicum mentors. It was noted that several members are retiring for various reasons including Marcia Harris, Jane Moyer, Virginia Brown, Sherri Morgan, John Kobal, Rosenelle Florencechild, and possibly Ronnie Budge.  Recording Secretary Kathy Apple was directed by the Board to send correspondence to each of the above-named individuals expressing profound appreciation and gratitude for their service to JCMGA.
  3. President Barbara Low noted that the Medford Open Streets event will be held May 17th. JCMGA will have a booth with an education session on the benefits of planting tomatoes horizontally.
  4. Colet Allen and Janine Salvatti provided an update on organizing tours of the Demonstration Gardens for this year. Janine has been impressed with the appearance of the gardens this year and proposed offering tours to the general public later this month.
  5. Colet Allen provided an update on the OMGA Joy of Gardening conference to be held July 12-13th in Corvallis on the OSU Campus. Colet would like to see JCMGA have a prominent Southern Oregon presence this year at the conference.
  6. Creepy Old House: The house is owned by Jackson County which wants to demolish the house before the end of the fiscal year in June.  The plan is to begin June 2nd with the demolition lasting approximately three weeks.  Due to proximity to the house, the pot storage shelves and all containers and trays have been moved.   The prop house may be in danger of collateral damage.  Removal of the Creepy Old House will open the enclosure for the wheelbarrow cage on one side.  The Practicum has chain link fencing sections to enclose the open side temporarily while plans are made.  Board members also asked about the tool shed and Peggy’s shed.  This led to a discussion on various ideas about how to redesign the existing structures to meet the needs of JCMGA now and in the future.  The Board proposed a Design Ad Hoc Committee be formed to assess the current and future needs of the association and make recommendations to the Board including costs.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Barbara Low introduced Michael Hornbeek who has been nominated as the Student Representative from the Class of 2024 to replace Janet Wright.

MOTION:  It was moved and seconded to approve Michael Hornbeek as the Student Representative from the Class of 2024.  Motion passed.

  1. President Low continues to meet monthly with MG Program Coordinator Grace Florjancic. This past month included SOREC Farm Manager Jake Hoyman to review preparations for the Spring Garden Fair.
  2. President Low introduced the new JCMGA website page for the Native Plant Nursery.
  3. The nominations for OMGA Awards from the OMGA Awards Nominations Committee has been sent to OMGA including longevity award certificates. The committee also is recommending Board approval to award Lynn Kunstman JCMGA lifetime membership.

MOTION:  It was moved and seconded to approve lifetime JCMGA membership for Lynn Kunstman.  Motion passed.

Finance Report:  Treasurer Keltie Nelson responded to questions from the Board regarding the April financial statements.

Membership Secretary Report:   Membership Secretary Ann Ackles reported to the Board on various improvements to the membership database and the membership renewal form.   The member directories for 2024 have been mailed.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic reported that the 2024 MG class has finished.  Students are now accruing their required volunteer hours.   The Plant Clinic is doing well.  The Troon Vineyard tour is set for May 15th.  Grace requested that JCMGA have a booth at the Josephine County Summer Fair for July 19 & 20th in support of the Josephine County Master Gardener Association.  Grace reported that her time with both Jackson County and Josephine County has been manageable.

Practicum:  Jane Moyer reported that the Native Plant Nursery (NPN) has proposed a logo specific to the NPN that will be used in advertising, on Facebook, brochures, etc.  Jane will email a copy of the proposed logo to the Board for approval at the June Board meeting.

Adjournment:  The meeting was adjourned at 11:00am.

Next Meeting:

  1. The next Board meeting will be held June 14, 2024 from 9:00am to 11:30am and will include the annual membership meeting.
  2. The next retreat will be held May 24th from 9:30am to 11:30am with topics including Spring Garden Update, the Design Ad Hoc Committee update, and review of the current strategic plan.

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

JCMGA Board Retreat Meeting Minutes – May 24

By Beet 2024 07 July

Board Members Present (In-Person or Via Zoom):

 

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing & Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Sandy Hammond, Member-at-Large

Kaleen Reilly, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Cassandra Toews, Member-at-Large

Pam Hillers, Archivist

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Susan Koenig, Co-Chair Winter Dreams Summer Gardens WG

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:        

Rob MacWhorter, President Elect

Janine Salvatti, Chair, Gardens WG

 

Call to Order:  The meeting was called to order at 9:30am by President Barbara Low.

Additions to the Agenda:  Members requested the following topics be added to the agenda:  1) Discuss possible use of Winter Dreams Summer Gardens presentation recordings; 2) Reminder by Janine Salvatti regarding the public tours of the demonstration gardens today from 11:00am to 2:00pm.

Review of the Strategic Plan:  President Barbara Low guided the review of progress towards completion of the 2024 Strategic Plan.  During discussion the Board made various changes to which Working Group had primary responsibility for objectives, formatting changes, and clarifying edits.  The Board also discussed JCMGA’s relationship with the Oregon Master Gardener Association.

Winter Dreams Summer Gardens (WDSG) Discussion:    WDSG Co-Chair Susan Koenig led a discussion seeking feedback on various ways recorded WDSG presentations might be used for further education.  Various ideas included:

  • Show recording at a monthly gathering for current members
  • Use with inactive members to help reengage them
  • Offer as opportunity for continuing education hours
  • Lend recordings to libraries
  • Use in Speakers Bureau
  • Offer to Master Gardeners throughout the state and/or the country
  • Offer catalog of presentations for free on the JCMGA website

Questions were raised as to whether JCMGA would have legal permission to reuse presentation or to charge fees for repeated use of the recordings.

Spring Garden Fair (SGF) Update:  Spring Garden Fair Co-Chairs Marcie Katz and Lucy Pylkki provided another review of the SGF outcome.  The net revenue earned will not be known until the end of May.  Since SOREC will be renting the fields that were used for parking, JCMGA will need to find another location for the 2025 SGF.  Jackson County Expo Fairgrounds appears to be a viable alternative, specifically the Mace Building.  A preliminary expense budget was reviewed.  Practicum and Native Plants will go under a covered patio area.  JCMGA will be able to charge an admission fee as was done historically.  The Barnstormer’s Spring Market will be held the same weekend in 2025 and could boost admission to the SGF.

Design Ad Hoc Committee:   Jane Moyer presented for feedback, a first draft of a potential design for reconstructing the area next to the Creepy Old House once it is demolished.  The design includes a tool shed, a lathe house, a practicum classroom, practicum storage, a new greenhouse, a propagation house and a wheelbarrow & wagon cage.  It is unclear what issues may arise with the county and county requirements.  Peggy’s propagation greenhouse, the tool shed, and the Practicum Plant Infirmary will need to be removed.   Since this greenhouse has asbestos, it is unclear what removal will entail or how much it will cost.  The current committee includes Jane Moyer as Chair, Barbara Low, Colet Allen, Regula Pepi, Lucy Pylkki, Rob MacWhorter, Marcie Katz, Janine Salvatti, and Grace Florjancic.

Membership Discussion:  This agenda item was tabled for discussion at a later date.

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

  1. The next Board meeting will be held June 14, 2024 from 9:00am to 11:30am and will include the annual membership meeting.

Respectfully Submitted by Kathy Apple, Recording Secretary

JCMGA Executive Committee Meeting Minutes March 2024

By Beet 2024 05 May

Jackson County Master Gardner Association

Executive Committee Meeting Minutes

March 20, 2024

 

Executive Committee Members Present:

Barbara Low, President

Marcie Katz, Past President

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative

Lucy Pylkki, Member-at-Large

Janine Salvatti, Chair, Gardens WG

Keltie Nelson, Treasurer

 

President Barbara Low called for an Executive Committee meeting via email to discuss and potentially approve the recommendation from the Practicum Committee to change two of the Spring Garden Fair plant prices.  The issue is time sensitive because plants are ready for transplanting and price tags will need to be placed in pots during transplant for time efficiency and best use of volunteer resources.  Due to the time sensitivity, it was decided to take the issue to the Executive Committee for a decision.

The price changes include:

  • changing 3″ pot (to be used for squash, cukes, melons, herbs) from $5 to $4
  • changing 5″ pots (ornamental perennials) from $7 to $8

MOTION:  It was moved and seconded to approve the plant price changes for Spring Garden Fair as recommended by the Practicum Committee.

Motion passed.

 

 

 

 

JCMGA March Board Minutes 2024

By Beet 2024 05 May

Jackson County Master Gardner Association

Board Meeting Minutes

March 8, 2024

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing & Technology WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Rebecca Cohn, Member-at-Large

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Janet Wright, Student Representative

Rob MacWhorter, Member-at-Large

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Ann Ackles, Membership Secretary

Jane Moyer, Chair, Fundraising WG

Grace Florjancic, OSU MG Program Coordinator

 

Board Members Absent:

Cassandra Toews, Member-at-Large

Pam Hillers, Archivist

 

Call to Order:  The meeting was called to order at 9:35am by President Barbara Low.

Additions to the Agenda:  Grace Florjancic asked to add a discussion on possible donation to the Rogue River Watershed Council’s upcoming silent auction.

MOTION:  It was moved and seconded to add this item to the agenda.   Motion passed.

Approval of the Consent Agenda:   Jane Moyer reminded members to use both first and last names when writing Board reports.  Pam Hillers and Linda Holder have reminded members to attach committee reports to their respective Working Group report, not as a stand-alone report.

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Board Minutes from February 9, 2024:

MOTION:  It was moved and seconded to approve the February 9, 2024 Board Meeting Minutes as written.  Motion passed.

Announcements:

  1. On March 22, 2024, there will be an informational meeting for Friends of the Garden from 6:30pm to 7:30pm. A MailChimp will be sent out to the membership with all the relevant information.
  2. The Marketing and Technology Working Group will be working on a new procedure for MailChimps as the volume has recently increased dramatically.
  3. Planning for the Spring Garden Fair is moving right along. Rack cards have been produced, public flyers are being posted in strategic locations, news articles and PSA’s have been prepared, children’s activities have been planned, and the number of participating vendors has increased.
  4. Jane Moyer reported that volunteers have stepped up to fill Practicum and Native Plant Nursery responsibilities while Lynn Kunstman is on medical leave.
  5. Jane Moyer thanked the Board for support during her recent illness and announced that she will step down from directing the Practicum program after this year. Succession planning is underway to find replacements for next year.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Barbara Low met with MG Program Coordinator Grace Florjancic for their monthly meeting and invited Past President Marcie Katz, and Janine Salvatti, Chair of the Gardens Working Group to discuss and differentiate the SOREC grounds responsibilities versus the JCMGA grounds responsibilities.
  2. An awards nomination committee is needed to build nominations for the OMGA Awards. Colet Allen, Kathy Apple, and Barbara Low volunteered.
  3. Tasks normally completed by the President Elect have been divided between Past President Marcie Katz and President Barbara Low as there is still no President Elect.
  4. President Low is recommending that the draft Board meeting minutes be sent out to all Board Members shortly after the Board meeting for review and editing. Recording Secretary Kathy Apple will then make corrections for the final document to be reviewed and approved by the Board at the next meeting.
  5. The JCMGA website has been updated with all the recently approved governing documents including the Articles of Association, the JCMGA Bylaws, and the Policy & Procedure Manual.

Finance Report:  Treasurer Keltie Nelson provided highlights from the February financial statement.   The current status of membership numbers was discussed.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that the membership directory is under preparation for printing.  Ann has contacted Life Members to ensure current and accurate contact information.  Ann also sent a support card on behalf of the Board to Lynn Kunstman.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic reported that the MG classes are going well.  April 24th will be the last day of class.  Grace has asked JCMGA to participate in presenting information on all of the Working Groups for recruitment of new volunteers.  Grace also reported that the Master Plan for the SOREC property is still up in the air pending resolution of the septic system dilemma.

Business:

  1. Adding Items to DropBox: Jane Moyer discussed the need for and use of DropBox files for Chairs of Working Groups, particularly for Practicum, to assist and support members in those positions.   Working Group Chairs need to contact Regina Boykins for access permission.
  2. Membership – Looking at Priorities: President Barbara Low introduced the idea and requested Board Members to begin thinking about membership issues and concerns.  For example, how do we prevent volunteer burnout.  Barbara would like to discuss membership issues at every meeting.  She plans to send a new membership survey next month to past members to try and get information about their view on priorities for JCMGA and why they have not renewed their membership.
  3. Donation: OSU MG Program Coordinator Grace Florjancic asked the Board to consider a donation to the Rogue River Watershed Council silent auction to be held on May 11th.  The mission of the Rogue River Watershed Council is to enhance resilience in Rogue River watersheds through ecological restoration and engagement with community partners.  The Board discussed various ways to donate with minimal expenditure.  It was decided to offer two gift baskets, one focusing on native plants with a $50 gift certificate, Dr. Tallamy’s book, and handouts of keystone plant lists.  The second basket would focus on vegetables with seeds, the Rogue Valley Garden Guide, and hand garden tools.  Marcie Katz offered to put the native plant basket together and Jane Moyer offered to put the vegetable basket together.

MOTION:  It was moved and seconded to approve two basket donations to the Rogue River Watershed Council silent auction to be held May 11, 2024.   Motion passed.

  1. OMGA Representative Alternate: OMGA Representative Colet Allen has recommended Trina Stout as the 2024 OMGA Representative Alternate.  Trina has agreed to fulfill the position.

MOTION:  It was moved and seconded to appoint Trina Stout as the OMGA Representative Alternate for 2024.  Motion Passed.

  1. 2024 Strategic Plan: President Barbara Low presented the updated 2024 Strategic Plan based on the Board’s discussion at the February Board meeting.  All Working Groups have provided feedback which was then incorporated in the plan.  The Strategic Plan will be the focus of the May Retreat meeting.

Adjournment:  The meeting was adjourned at 10:55am.

Next Meeting:   The next Board meeting will be held April 12, 2024 from 9:00am to 11:30am

Respectfully Submitted by Kathy Apple, Recording Secretary

 

 

JCMGA Board Meeting Minutes – February 9, 2024

By Beet 2024 04 April

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing & Technology WG

Marcie Katz, Past President

Regula Pepi, Assistant Treasurer

Pam Hillers, Archivist

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Rebecca Cohn, Member-at-Large

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Grace Florjancic, OSU MG Program Coordinator

Janet Wright, Student Representative

Board Members Absent:

Rob MacWhorter, Member-at-Large

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Ann Ackles, Membership Secretary

Cassandra Toews, Member-at-Large

Jane Moyer, Chair, Fundraising WG

Randa Linthwaite, Member-at-Large & Co-Chair, Marketing & Technology WG

Call to Order:  The meeting was called to order at 9:34am by President Barbara Low.  President Low welcomed Janet Wright, the new MG student representative to the Board.

Additions to the Agenda:  Kathy Apple asked to have the Finance Report pulled from the Consent Agenda.

 Approval of the Consent Agenda:   The Finance Report was pulled from the Consent Agenda.  A question was raised as to what the initials NPNT meant in the Fundraising WG report (Native Plant Nursery Team).  President Low noted that the same report included the 2024 Fall Festival date as September 28th which conflicts with the Board Retreat scheduled for September 27th (Fall Festival set-up date).  The Board Retreat was rescheduled for October 4, 2024.  The OMGA Report referenced a financial letter which should have identified the OSU Foundation as the correct recipient of the letter.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

 Approval of the Board Minutes from January 12, 2024:  The minutes were amended to correct name misspellings and add “Motion passed” after every motion to be clear on outcome.

MOTION:  It was moved and seconded to approve the January 12, 2024 Board Minutes as amended.  Motion passed.

Approval of the Board Retreat Minutes from January 26, 2024:

MOTION:  It was moved and seconded to approve the January 26, 2024 Board Retreat Minutes as written.  Motion passed.

 Announcements:

  1. President Low shared that she has sent the plaque honoring Irv Johnson and a letter acknowledging his accomplishments to his family.
  2. President Low has initiated monthly meetings with Grace Florjancic, Past President Marcie Katz, and SOREC Farm Manager Jake Hoyman to improve communication and collaboration amongst all parties.
  3. President Low reminded the Board that a nomination committee will need to be formed to make OMGA award nominations for 2024. Nominations are due May 15, 2024.
  4. A letter was sent to the OSU Foundation authorizing the scholarship award for the current school year.
  5. Sandy Hammond has organized a JCMGA booth for the Josepine County Home show February 16-18, 2024 at the county fairgrounds.

 Business:

1, Bylaw Revision: Recording Secretary Apple presented the second reading of the proposed JCMGA Bylaw revision.

MOTION:  It was moved and seconded to approve the proposed revisions to the JCMGA Bylaws.  Motion passed.

  1. Review & Approve Revisions to the JCMGA Policy 3.5 OSU Scholarships: Secretary Apple presented the proposed revision to Policy 3.5.  A new policy regarding Community Garden grants will be drafted by Sheri Morgan and Ronnie Budge.

MOTION:  It was moved and seconded to approve the proposed revision to Policy 3.5 OSU Scholarships.  Motion passed.

  1. MG Program Coordinator Report: OSU MG Program Coordinator Grace Florjancic reported that three class sessions have now been held with the new 2024 MG class.  Former students have been participating for refresher updates. The renovation plans for the SOREC grounds are still in limbo until the property sewer and septic issues can be resolved.
  2. Plants for Gramps Rural Grant Opportunity: OSU MG Program Coordinator Grace Florjancic reported on a grant opportunity and seeks JCMGA’s support as a fiscal agent.   The grant provides horticultural education at rural libraries for seniors with the additional goal of decreasing social isolation and improving mental health.  Grace believes the grant can easily be administered in conjunction with her current responsibilities.  Grace asks that JCMGA be the recipient of the grant monies and disburse the funds according to the requirements of the grant.  The question was raised as to what, if any, liability JCMGA might incur.  Sandy Hammond will be asked to check with our liability insurance carrier.

MOTION:  It was moved and seconded to approve the application to the Plants for Gramps Rural Grant contingent on clearance by the JCMGA liability insurance carrier.  Motion passed.

  1. JCMGA President-Elect & Member-at-Large: President Low reported that no one has expressed interest in the President-Elect position to date.  Additionally, Randa Linthwaite, Member-at-Large & Co-Chair, Marketing & Technology WG has resigned her position.  President Low will now Co-Chair for Marketing & Technology along with Keltie Nelson as the other Co-Chair.  This leaves the Member-at-Large position vacant.
  2. OMGA Alternate Representative: OMGA Representative Colet Allen reported that she has been in touch with members who may be interested in the appointment to this position.  She will follow up with the Board in March.

 

  1. Financial Report: Secretary Apple asked to have this report pulled off the Consent Agenda for a question.  The item was tabled until the March Board meeting.
  2. Board Retreat: President Low led the Board in a discussion of proposed strategic goals and objectives for 2024.  A final draft will be presented at the March Board meeting.  Working groups will be asked to prioritize activities under each objective for what is most important and can be reasonably accomplished given limited resources.

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:   The next Board meeting will be held March 8, 2024 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary