Board Members Present (In-Person or Via Zoom):
Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing & Technology WG
Marcie Katz, Past President, Co-Chair Spring Garden Fair WG
Regula Pepi, Assistant Treasurer
Kathy Apple, Recording Secretary
Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG
Pam Hillers, Archivist
Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG
Ronnie Budge, Chair, Community Outreach WG
Janine Salvatti, Chair, Gardens WG
Rob MacWhorter, Member-at-Large
Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG
Ann Ackles, Membership Secretary
Jane Moyer, Chair, Fundraising WG
Grace Florjancic, OSU MG Program Coordinator
Board Members Absent:
Cassandra Toews, Member-at-Large
Rebecca Cohn, Member-at-Large
Janet Wright, Student Representative
Guests:
Sandy Hammond
Sheri Morgan
Sean Cawley
Kaleen Reilly
Connie Lyssand
Call to Order: The meeting was called to order at 9:35am by President Barbara Low.
Additions to the Agenda: Colet Allen asked to add an OMGA report discussion to the agenda. Ronnie Budge needed to leave early so the Community Outreach Working Group recommendation was moved forward.
MOTION: It was moved and seconded to add the OMGA report discussion to the agenda and rearrange the agenda sequence. Motion passed.
Approval of the Consent Agenda: President Barbara Low asked a clarifying question about the Gardens Working Group report.
MOTION: It was moved and seconded to accept the Consent Agenda as presented. Motion passed
Approval of the Agenda:
MOTION: It was moved and seconded to approve the agenda as amended. Motion passed.
Approval of the Board Minutes from March 8, 2024 and the Executive Committee Minutes from March 20, 2024:
MOTION: It was moved and seconded to approve the Board Minutes from March 8, 2024 and the Executive Committee Minutes from March 20, 2024 as written. Motion passed.
Announcements:
- President Barbara Low announced that the 2024 Chapter Directory will be mailed to members by next week.
- Earth Day will be celebrated April 20th at Blue Heron Park in Phoenix. JCMGA will have an information booth where Garden Guides will also be sold.
- Marcie Katz and Lucy Pylkki, Co-Chairs for the 2024 Spring Garden Fair provided an update on preparation for the event. Thirty-five vendors have been secured along with four food trucks. A five-dollar parking fee will be implemented except for member volunteers who will receive free parking passes. Friends of the Animals will be present with dogs for adoption.
- The annual Medford Street event will be held May 17th. JCMGA will have an information booth where Garden Guides will also be sold.
- The annual JCMGA Annual Picnic will be held June 29th with a special guest speaker from Southern Oregon Monarch Advocates.
- The update from Sheri Morgan regarding the Community Garden Grant was tabled.
- Colet Allen provided an update on OMGA activities including the latest information regarding the annual Joy of Gardening conference to be held July 12 & 13, 2024.
- Sandy Hammond reported that the month-to-month Garden Guide inventory may be depleted by the end of the year which will necessitate a new printing with associated costs.
President’s Report: President Barbara Low shared the following information with the Board:
- President Barbara Low continues to meet monthly with MG Program Coordinator Grace Florjancic.
- The OMGA Awards Nominations Committee has met. MailChimp’s have been sent to members requesting nominations for the various award categories. Pam Hillers has been added to the committee membership for her historical award knowledge.
- President Low asked the Board for feedback regarding sending the draft Board meeting minutes out to all members for input. The Board appreciates the early feedback opportunity.
- President Low demonstrated the new JCMGA website location for the Policy Manual where individual policies can easily be located.
Finance Report: Treasurer Keltie Nelson provided highlights from the March financial statement and the Budget Versus Actual report. She clarified the reimbursement process and accounting of last year’s large donation to JCMGA.
Membership Secretary Report: Membership Secretary Ann Ackles provided the Board with a current update on membership. As of this date, JCMGA has 139 paid members, 19 Life Members, 5 Associate Members, and 61 students.
MG Program Coordinator Report: OSU MG Program Coordinator Grace Florjancic reported that the MG class is in its last month of instruction. On the last day, April 24th, JCMGA Working Groups will interact with students to provide information and respond to questions regarding JCMGA activities. This will occur from 2:00pm to 4:00pm. The Plant Clinic may need another computer station as the OSU PNW Weed, Insect, & Plant Management Handbooks will no longer be printed and only available online in the future. A statewide training for Seed to Supper instructors is now available. The Oregon Department of Transportation has removed trees along the highway in the arboretum which now allows for safer viewing of oncoming traffic. The Master Plan for the SOREC property septic system is still undecided as is the date for demolition of the Creepy Old House.
Business:
- Master Gardener Education Scholarship Fund: Ronnie Budge, Chair of the Community Outreach Working Group, on behalf of the Working Group, proposed the concept of JCMGA offering a financial scholarship to assist Jackson County Master Gardeners to continue their gardening education. Ronnie Budge and Sean Cawley responded to questions from the Board.
MOTION: It was moved and seconded to establish a Master Gardener Education Scholarship Fund to assist Jackson County Master Gardeners to continue their gardening education using the interest earned on JCMGA’s Business Ownership Account at Rogue Credit Union as the source of funding. Motion failed.
MOTION: It was moved and seconded to approve the concept of a Master Gardener Education Scholarship Fund to assist Jackson County Master Gardeners to continue their gardening education and direct the Community Outreach Working Group to draft policies and funding procedures for awarding scholarships to be brought to the Board for its consideration and approval. Motion passed.
- Approval of Appointed Board Members: President Barbara Low presented three appointments to the Board, Rob MacWhorter for President-Elect, Kaleen Reilly for Member-at-Large, and Sandy Hammond for Member-at-Large.
MOTION: It was moved and seconded to appoint Rob MacWhorter for President-Elect, Kaleen Reilly for Member-at-Large, and Sandy Hammond for Member-at-Large to the 2024 Board of Directors. Motion Passed.
- Student Representative Resignation: President Barbara Low informed the Board that Student Representative, Janet Wright has needed to resign from the Board. Program Coordinator Grace Florjancic is currently searching for a new student representative.
President Barbara Low ended the meeting with shouts outs to Grace Florjancic for conducting such a well-organized MG class this year; to Marcie Katz and Lucy Pylkki for all their hard work in getting ready for the Spring Garden Fair; and to everyone on the Board for their support and due diligence.
Adjournment: The meeting was adjourned at 11:30am.
Next Meeting: The next Board meeting will be held May 10, 2024 from 9:00am to 11:30am.
JCMGA 2024 Spring Retreat – May 24, 2024
Agenda will include:
- Review implementation of strategic plan
- Membership discussion, looking at priorities
- Opportunities for use of WDSG education recordings
Respectfully Submitted by Kathy Apple, Recording Secretary