JCMGA Fall Board Retreat Meeting

Jackson County Master Gardener Association

Board Retreat Meeting Minutes

September 19, 2025

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarrett, Co-Archivist

Rebecca Cohn, Member-at-Large

Mary Schrouder, Member-at-Large

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Erin Galbraith, Co-Student Representative

Grace Florjancic, OSU MG Program Coordinator

Absent:

Kaleen Reilly, Member-at-Large

Carrie Holmes-Stanton, Co-Archivist

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Joanne Daane, Member-at-Large

Lindsey McNab, Co-Student Representative

Call to Order:  President Barbara Low called the Board Retreat meeting to order at 9:08am.

Retreat Agenda:  President Low facilitated discussion on the following agenda items:

A. Review & Discuss 2025 Strategic Plan: President Low led the Board through a review of progress with Strategic Goal #1: Enhance & Support Master Gardener Program.  The Board identified progress made and potential changes for improvement.  The Board ran out of meeting time to address Goals #2-4.

B. Discussion Regarding Future Building Construction: Practicum Design Ad Hoc Committee Chair, Jane Moyer, led the Board through a facilitated brainstorm of what is needed regarding a new Tool Shed and a new Practicum Classroom.  Results of the discussion are listed below.

Practicum Classroom

Must Have		Nice to Have
36X20 or Larger		WiFi, Internet, Monitor, Projector, Microphones, Camera
Mono Pitch Roof		Metal Utility Sinks
Poured Pier Foundation		On Demand Water Heater
Engineered Treated Siding		Water Catchment System
Metal Roof		Leaf Guard on Gutters
Gutter Along Back of Roof		Floor Drain
Insulation		Concrete Slab/Flooring w/ Floor Pads
Lights & Electrical Plugs		Flat Screen – Research
2 Sinks w/ Hot & Cold Water		Mural Inside & Outside
Mold Resistant Sheetrock		Solar Panels
Cabinets & Storage Closet		Houseplants
3-4’ X 1’ Vinyl sliders		Combine Classroom & Greenhouse into One Building
French Doors		Bookcase & Storage
Mini-Split HVAC		Room for Plants
Carbon & Smoke Alarms		Whiteboard & Wall Space for Charts
Mounted Fire Extinguishers		Comfortable Seating; New Furniture; Padded Stools
Waterproof LVP Flooring		Benches
Painted inside & Out		Large Work Table
2nd Exit Door		Adjustable Tables, Locking
First Aid Kit		Ceiling Fans
Counters		Compost Toilet
LED Lights		Manufactured Home or Used Modular Classroom
ADA Compliance/Sidewalks		Clean, Organized Meeting Place

 

Tool Shed

Must Haves		Nice to Have
About 16X20		Peg Board for Tools
Mono Pitch Roof		Tool Hooks/Organized System
Poured Pier Foundation		Concrete Slab
Engineered Treated Siding		Metal Cabinet for Flammables
Metal Roof		Leaf Guard on Gutters
Gutter Along Back of Roof		LED Lights
Lights/Electrical Plugs		Garage Door
Main Door – Entry Door		Tube Light
At Least One Window		Charging Station for Tools
Carbon & Smoke Alarms		Insulation
Mounted Fire Extinguishers		Sandy Oil Tote
Ventilation		Electrical Panel
		Adjustable Tool Racks
		Locking
		Shelving on Wheels & Stationary
		French Door or Roll-up w/ Opener
		Modular Building
		Good Lighting
		Electrical for Batteries
		Work Bench & Peg Board
		Hooks for Tools & Cords
		Cabinets & Drawers

 

Adjournment:  The meeting was adjourned at 11:30am.

Next Meeting:

1. The next regular Board meeting will be held October 10, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary