JCMGA November Board Minutes

Jackson County Master Gardener Association

Board Meeting Minutes

September 12, 2025

 

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Carrie Holmes-Stanton, Co-Archivist

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Ann Ackles, Membership Secretary

Jory Kaplan, Member-at-Large

 

Call to Order:  President Barbara Low called the Board meeting to order at 9:04am.

Approval of the Consent Agenda for Reports Submitted in August 2025:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented in August 2025.  Motion passed.

Approval of the Consent Agenda for Reports Submitted in September 2025:

MOTION:  It was moved and seconded to accept the Consent Agenda as presented in September 2025.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda with the addition of selecting Budget Committee members for developing the proposed FY2026 annual budget.  Motion passed.

Approval of the Board Meeting Minutes from July 10, 2025:

MOTION:  It was moved and seconded to approve the July 10, 2025 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for August 2025 and responded to questions from the Board.  Keltie requested members to participate in this year’s Budget Committee to prepare the proposed FY2026 annual budget.  The committee will include Barbara Low, Jane Moyer, Colet Allen, Lucy Pylkki, Kaleen Reilly, Regula Pepi, and Erin Galbraith.

MOTION:  It was moved and seconded to approve the financial statements for Aug 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the Plant-a-Row produce collection continues to be successful. The Memorandum of Understanding (MOU) between SOREC and JCMGA is still under development. The Board expressed interest in having a legal review done once the draft is presented to the Board.  The 2026 Practicum has begun initial orientation.  A volunteer group will help Grace plan for community education classes for next year.  Grace has been securing speakers for next year’s Master Gardener education program and implementing advertisement strategies.  The Cultivating Companions program has been implemented in Gold Hill and Talent.

President’s Report:   President Barbara Low noted that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman included discussion on the best location for the utility trailer.   President Low noted that Sandy Hammond was appointed to lifetime membership and should be noted in the minutes.   A person to accept the Native Plant Nursery stipend position has not been found as yet.   The Executive Committee will meet to discuss issues related to hiring employees and other options for the future needs of the Native Plant Nursery.   The Executive Committee will include, per the Bylaws, Barbara Low, Linda Millus, Marcie Katz, Keltie Nelson, Kathy Apple, and Board Members Jory Kaplan, Janine Salvatti, and Erin Galbraith.

Membership Secretary Report:   This report was tabled until the next meeting.

Discussion & Business:

1. Graduation Dinner: The Master Gardener Class of 2025 graduation dinner will be held November 1, 2025 in the Auditorium.  The dinner will be catered due to the closure of the kitchen.
2. 2026 Slate of Candidates: President Elect Linda Millus presented the proposed slate of candidates for the 2026 Board of Directors.  A candidate for President Elect continues to be vacant and has raised issues as to whether the Past President position should be eliminated to decrease the time commitment and if there could be Co-Presidents.   The need for an assistant position to the Membership Secretary was also raised.   These issues will be discussed by the Bylaws Committee with Kathy Apple as Chair including members Colet Allen, Lindsey McNab, Jane Moyer, and Mary Schrouder.
3. Medford Library Showcase: Colet Allen reported on the first Medford Library Showcase that will focus on a creative and visually engaging display with the central theme of a Tree of Life representing JCMGA.  The Showcase will run for 40 days starting in October and has afforded an opportunity to build a collaborative working relationship with Library personnel.   This has also stimulated new marketing strategies for community outreach.   The Showcase has been reserved for April 2026 that will advertise the 2026 Spring Garden Fair.
4. Garden Guide Reprint: Jane Moyer and Sandy Hammond presented the projected timeline and cost for printing the next edition of the Garden Guide for the Rogue Valley (Vegetables, Berries, Melons).  The cost of printing the new addition will be included in the 2026 annual budget.

MOTION:  It was moved and seconded to approve Valley Web Printing as the printing vendor for the next Garden Guide edition and increase the sale price of the Garden Guide by $2.00.  Motion passed.

3. Proposed Policy 3.11 OMGA Annual Education Conference Travel Reimbursement: Kathy Apple presented the draft policy outlining expense reimbursement supplementing the OMGA “Send a Friend” grant to attend the OMGA annual education conference.

MOTION:  It was moved and seconded to approve the proposed Policy 3.11 OMGA Annual Education Conference Travel Reimbursement with revisions.    Motion passed.

Announcements:

1. The Honey & Meade Festival will be held September 13, 2025.
2. The JCMGA Fall Plant Sale will be held September 27, 2025.

Adjournment:  The meeting was adjourned at 10:40am.

Next Meeting:

1. The Fall Board Retreat will be held September 19, 2025 from 9:00am to 11:30am.
2. The next regular Board meeting will be held October 10, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary