JCMGA November Board Minutes 2025

Jackson County Master Gardener Association

Board Meeting Minutes

November 14, 2025

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Linda Millus, President-Elect, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Janine Salvatti, Gardens WG Chair

Teresa Jarratt, Co-Archivist

Rebecca Cohn, Member-at-Large

Linsey McNab, Co-Student Representative

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Ann Ackles, Membership Secretary

Jory Kaplan, Member-at-Large

Erin Galbraith, Co-Student Representative

Regula Pepi, Assistant Treasurer

Carrie Holmes-Stanton, Co-Archivist

Guests:

Dr. Alec Levin, SOREC Director

Call to Order:  President Barbara Low called the Board meeting to order at 9:00am.

Approval of the Consent Agenda:   It was noted that the next meeting of the Fundraising Committee will be November 21, 2025 and in the Practicum Design Ad Hoc Committee report, ODOT has approved widening the entrance of the driveway.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Additions to the Agenda:  Treasurer Keltie Nelson requested the Board discuss prepayment of the next edition of the Garden Guides.

MOTION:  It was moved and seconded to add prepayment of the Garden Guides to the agenda.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended.  Motion passed.

Approval of the Board Meeting Minutes from October 10, 2025:

MOTION:  It was moved and seconded to approve the October 10, 2025 Board Meeting Minutes as written.  Motion passed.

Approval of the Executive Committee Meeting Minutes from October 21, 2025:

MOTION:  It was moved and seconded to approve the October 21, 2025 Executive Committee Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for October 2025 and responded to questions from the Board.

MOTION:  It was moved and seconded to approve the financial statements for October 2025.  Motion passed.

Treasurer Nelson noted that the revised Garden Guide will be completed shortly after the first of the year.  In order to make the 2026 budget balance, she suggested a prepayment be made in 2025.

MOTION:  It was moved and seconded to approve a Garden Guide publication prepay of $15,000 in 2025 and the remaining balance of $10,682 in 2026.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that publicizing strategies have been implemented for the 2026 Master Gardener training class.  So far 35 potential students have signed up.  Grace introduced a new Volunteer HUB developed by OSU to obtain all the required volunteer forms for the year.

Dr. Alec Levin joined Grace in reviewing the first draft of a memorandum of understanding between OSU and JCMGA regarding expectations and responsibilities of both parties.  Dr. Levin and Grace responded to clarifying questions from the Board.

MOTION:  It was moved and seconded to go into executive session to discuss next steps.  Motion passed.

President Low appointed an ad hoc committee to review the draft MOU for possible revision and consult with an attorney for review as well.  The committee will include Barbara Low, Lindsey McNab, Linda Millus, Colet Allen, and Kathy Apple.

MOTION:  It was moved and seconded to come out of executive session.  Motion passed.

President’s Report:   President Barbara Low reported improved communication with the monthly meetings with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman and recommends their continuation.  The Working Group Chairs met and will continue to meet once a month to explore how to support one another and share information.  The SOREC room reservations process has changed.  After exploration, President Low was able to negotiate a more streamlined room reservation process.  President Low attended a meeting with various OSU Faculty, administrative staff, and Rogue Valley community leaders to share information about all programs of SOREC and the extension center.

Membership Secretary Report:   President Low reported in lieu of Membership Ann Ackles.  The membership renewal process has been implemented.

Discussion & Business:

1. Jane Moyer reported on the review of the Garden Guide.
2. Spring Garden Co-Chairs Marcie Katz and Lucy Pylkki reported that their first meeting was held with 13 volunteers. All team positions were filled.  Feedback from the 2025 fair was reviewed with several changes proposed for 2026.
3. Gardens Working Group Chair Janine Salvatti reported that Siskiyou Pump Service will begin installation of the frost-free faucets on November 17, 2025.
4. OMGA representative Colet Allen reported that the OMGA Advocacy Committee is looking for new leadership. Colet has proposed a retired attorney for the position.  Advocacy for support of the statewide Master Gardener program will be important for next year’s legislative session.
5. President Elect Linda Millus reported the 2026 Tellers Report. A total of 61 votes were cast.  Each candidate received the required number of votes for elected office.  Newly elected members include:

President-Elect                                  Vacant

Recording Secretary                        Emma Holt

Membership Secretary                     Ann Ackles                 

Assistant Membership Secretary    Lindsey Mc Nab

Treasurer                                           Keltie Nelson

Assistant Treasurer                          Annette Carter

OMGA Representative                     Colet Allen

Co-Archivist                                      Teresa Jarratt & Carrie Stanton-Holmes

Members at Large                             Erin Galbraith

Joanne Daane

Sandy Hammond

Kaleen Reilly

Connie Lyssand

MOTION:  It was moved and seconded to accept the 2026 Tellers Report.   Motion passed.

1. Bylaws Committee Chair Kathy Apple reported on the second reading of the proposed changes to the bylaws which eliminates the past president position, allows for co-presidents, and adds an assistant membership secretary to the Board.

MOTION:  It was moved and seconded to approve the proposed changes to the JCMGA Bylaws as presented.  Motion passed.

1. President Low presented a proposal for a new “Sensory” demonstration garden and responded to questions from the Board.

MOTION:  It was moved and seconded to approve a new Sensory demonstration garden.  Motion passed.

Announcements:

1. There will be a monthly meeting of Working Group chairs following the monthly Board of Directors meeting.

Adjournment:  The meeting was adjourned at 11:25am.

Next Meeting:

1. The new Board orientation meeting will be held on December 5, 2025 from 9:00am to 11:30am. All new and current Board members are to attend.
2. The next regular Board meeting will be held December 12, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary