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JCMGA Board Electronic Vote Minutes March 15, 2025

By April 28, 2025Beet 2025 05 May
Kathy Apple
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Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect, Member Services WG Co-Chair

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarratt, Co-Archivist

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Janine Salvatti, Gardens WG Chair

Kaleen Reilly, Member-at-Large

Linsey McNab, Co-Student Representative

Erin Galbraith, Co-Student Representative

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Rebecca Cohn, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Carrie Holmes-Stanton, Co-Archivist

Call to Order:  President Barbara Low emailed the Board of Directors with a proposed revision of Policy 3.10 Community Garden Grants.   President Low reminded the Board that at the March 14, 2025 Board meeting, this policy was discussed and it was decided to have Michael Hornbeek and Kathy Apple propose revision language to be more inclusive by expanding eligible applicants. The Board’s discussion and suggestions were included in the proposed revision.

Board Members were asked to vote electronically as to whether or not they approve the revision highlighted in yellow as noted in Attachment A. below.  President Low requested all members email their votes to her by Noon on Monday, March 17, 2025.

MOTION:  It was moved and seconded to approve the proposed revisions to Policy 3.10 Community Garden Grants.  Motion passed.

Next Meeting:

  1. The next regular Board meeting will be held April 11, 2025 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary

Attachment A.

Policy and Procedure

Policy Number 3.10

 
 

Policy Name                

 

COMMUNITY GARDEN GRANTS
 

Date of Origin        

 

March 2025
 

Last Review Date

 
 
 

1.0  Policy Statement

 

 1.1           To help create, support and grow community gardens that enrich their neighborhoods by enhancing food security, promoting a sustainable environment and fostering community based educational opportunities and community building.
 

2.0  Operational Procedure

 

  

2.1           Applicants for Community Garden grants will apply per the date stated on the JCMGA website.

2.2           If an applicant is sponsored by a non-profit organization, the applicant needs to attach a copy of the IRS exemption letter.  If the applicant is working under the umbrella of an existing nonprofit, a letter from the group verifying that arrangement and a copy of their IRS exemption letter should be included.

2.3           A community garden that is not associated with a non-profit organization may apply for a grant.  This would include community gardens associated with a school or parks department, or any other organization as approved by the Community Outreach Working Group.

2.4           The garden must have an established location.

2.5           Gardeners must participate in the garden in order to obtain produce.

2.6           Produce cannot be sold.

2.7           The garden must have clearly stated policies and procedures for operation (an organizational outline).

2.8           The garden must have an on-going educational component.

2.9           The application for the grant must include:

·       a cover letter which summarizes the project, indicating the amount of money requested, and include name, address, and phone number of the contact person;

·       A description of goals and objectives, time line, evaluation methods including identification of the population to be served and how the garden will be organized;

·       A description of the overall budget for the project, how the grant monies will be spent, a list of other funding sources, and how the garden will be sustained in the future.

2.10        If the original project needs for the grant change, the applicant must immediately notify JCMGA.

2.11        Grant amounts vary according to project needs.

2.12        A committee of Master Gardeners chaired and selected by a member of the Community Outreach Working Group will review applications and select award recipients.

2.13        Funding is allocated from the Board of Directors during the annual budgeting process.
 
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