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JCMGA Board July 11, 2024 Minutes

Kathy Apple
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Jackson County Master Gardener Association

Board Meeting Minutes

July 11, 2024

 

Board Members Present (In-Person or Via Zoom):

Barbara Low, President, Co-Chair, Winter Dreams Summer Gardens WG, Co-Chair Marketing &   Technology WG, Chair Member Services WG

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Rob MacWhorter, President Elect

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Pam Hillers, Archivist

Colet Allen, OMGA Representative & Co-Chair, Winter Dreams Summer Gardens WG

Lucy Pylkki, Member-at-Large & Co-Chair, Spring Garden Fair WG

Rebecca Cohn, Member-at-Large

Cassandra Toews, Member-at-Large

Ronnie Budge, Chair, Community Outreach WG

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Kaleen Reilly, Member-at-Large

Grace Florjancic, OSU MG Program Coordinator

Board Members Absent:

Sandy Hammond, Member-at-Large

Guests:

Alice Ingraham

Call to Order:  President Barbara Low called the Board meeting to order at 9:30am.

Additions to the Agenda:  A request was made to add discussion of the budget for the 2024 Fall Festival.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:   President Low noted that the Design Ad Hoc Committee’s name has been changed to Practicum Design Ad Hoc Committee.

MOTION:  It was moved and seconded to accept the Consent Agenda as presented.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as amended. Motion passed.

Approval of the Annual & Regular Board Minutes from June 14, 2024:

MOTION:  It was moved and seconded to approve the Annual & Regular Board Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson responded to questions from the Board regarding the various bank accounts held by JCMGA.  It was noted that JCMGA must have a plant sales license since the association sells plants to the general public.  Past President Marcie Katz and Member-at-Large Lucy Pylkki are planning the 2024 Fall Festival and requested a budget from the Board.

MOTION:  It was moved and seconded to approve one thousand dollars for the Fall Festival budget from expenses saved in the current budget.  Motion passed.

MOTION:  It was moved and seconded to accept the June financial statements.  Motion passed.

MG Program Coordinator Report:  OSU MG Program Coordinator Grace Florjancic reported that since there is no funding for the Josephine County Master Gardener program, Master Gardeners from Josephine County would like to participate in various activities with JCMGA.   A welcome potluck for Josephine County Master Gardeners will be held on August 4th from Noon to 3:00pm.  It was also reported that the Cultivating Companions grant is going well and is close to finishing in Medford and Shady Cove.

President’s Report:   President Barbara Low shared the following information with the Board:

  1. President Low reported that the monthly meeting with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman went well this month. Discussion revolved around the joint purchase of a utility trailer, new furniture, and the OWL technology.
  2. MG Program Coordinator Grace Florjancic received a letter from OSU regarding our OSU Zoom account. OSU is updating security so there will no longer be shared accounts.  A new account has been set up for the President of JCMGA.
  3. President Low shared with the Board the new website page for the demonstration gardens. It was noted in discussion that the “Fig Garden” should be changed to the “Fig Grove”.
  4. President Low also noted security and other updates that are being addressed with the JCMGA website.
  5. President Low would like to schedule Dropbox training that will include Regina Boykins and will likely be scheduled on a Wednesday around 5:30pm.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that two past JCMGA members have rejoined.  The revision to the online membership renewal form continues.

Discussion:

  1. Practicum Design Ad Hoc Committee Update: Jane Moyer reported that two bids have been submitted to date for construction of the new tool shed, lathe house, and practicum classroom.  A third bid is expected within a week.  Permission has been given to sell the folding chairs previously stored in the Creepy Old House (COH).  A final cleaning of the COH will be conducted soon. A number of items have been selected from the COH for repurposing including the sink, shelves, lights, and water heater.
  2. Practicum Updates: The Board approved the purchase of a new water heater at the June Board meeting however the repurposing of the functioning water heater from the COH has made the new purchase unnecessary.  The second donation of coir blocks will occur soon.  A discussion ensued regarding distribution of coir blocks to school gardens, community gardens, and Sanctuary One.
  3. Strategic Plan Revision. President Low asked the Board for comments or questions regarding the revisions to the 2024 Strategic Plan.   There were no questions.

Business:

  1. Utility Trailer: Janine Salvatti, Chair of the Gardens Working Group and Jane Moyer, a member of the Gardens Working Group, presented their discussion and recommendation for joint purchase of a utility trailer with Southern Oregon Research & Extension Center (SOREC).  The Board discussed ensuring the shared purchase and shared use of the utility trailer be put in writing with SOREC.

MOTION:  It was moved and seconded to approve a joint purchase of a utility trailer with SOREC for 25% use with a JCMGA cost contribution of two thousand dollars from the current budget and one thousand dollars from savings.   Motion passed.

  1. Master Gardener Clothing Fundraiser Proposal:  JCMGA member Alice Ingraham proposed a clothing fundraiser with donated shirts and donated artwork for t-shirts that could be worn by the general public and that would include a design and possibly a message such as “Friends of JCMGA”.  Proceeds of the sale of the shirts would go to JCMGA.  The Board would like to see a final proposed design for approval.

MOTION:  It was moved and seconded to support the development of a design for a Master Gardener shirt with donated shirts and request that the final design be reviewed by the Board for approval at the August Board meeting.   Motion passed.

  1. Proposed Policy Regarding Master Gardener Educational Scholarships: Community Outreach Chair Ronnie Budge reported on the history and process to develop a proposed policy that would offer educational scholarships to Master Gardeners.

MOTION:  It was moved and seconded to approve the proposed JCMGA Policy 3.9 Master Gardener Educational Scholarship.  Motion passed.

Announcements:

  1. Colet Allen, OMGA Representative, shared with the Board that a record number of attendees have registered for this year’s OMGA Joy of Gardening conference scheduled for July 12-13th.   Last year there were 140 attendees.  This year there are 250 attendees registered.
  2. Regarding the 2024 Fall Festival, Marcie Katz and Lucy Pylkki noted that after contacting all the other Extension Center programs, only the 4-H program agreed to participate. The Fair will be held September 28th from 9:00am to 2:00pm.   Only the Extension Center parking lot will be utilized for the Fair with approximately 10-15 vendors, plant sales, and a food truck.

Adjournment:  The meeting was adjourned at 11:10am.

Next Meeting:

  1. The next Board meeting will be held August 9, 2024 from 9:00am to 11:30am

Respectfully Submitted by Kathy Apple, Recording Secretary

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