JCMGA May Board Minutes 2025

Jackson County Master Gardener Association

Board Meeting Minutes

May 9, 2025

 

Board Members Present:

Barbara Low, President, Winter Dreams Summer Gardens Co-Chair, Member Services WG Co-Chair

Marcie Katz, Past President, Co-Chair Spring Garden Fair WG

Linda Millus, President-Elect, Member Services WG Co-Chair

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Regula Pepi, Assistant Treasurer

Ann Ackles, Membership Secretary

Kathy Apple, Recording Secretary

Colet Allen, OMGA Representative & Winter Dreams Summer Gardens Co-Chair

Teresa Jarratt, Co-Archivist

Carrie Holmes-Stanton, Co-Archivist

Rebecca Cohn, Member-at-Large

Joanne Daane, Member-at-Large

Mary Schrouder, Member-at-Large

Jane Moyer, Fundraising WG Chair

Jory Kaplan, Member-at-Large

Michael Hornbeek, Community Outreach WG Chair

Lucy Pylkki, Spring Garden Fair WG Co-Chair & Marketing & Technology Co-Chair

Janine Salvatti, Gardens WG Chair

Kaleen Reilly, Member-at-Large

Erin Galbraith, Co-Student Representative

Linsey McNab, Co-Student Representative

Grace Florjancic, OSU MG Program Coordinator

Guests:

Nicole Smith

Jordan Land

Call to Order:  President Barbara Low called the Board meeting to order at 9:03am.

Additions to the Agenda:  A recommendation from the Awards Committee was added to the agenda.

MOTION:  It was moved and seconded to approve the addition to the agenda.  Motion passed.

Approval of the Consent Agenda:   All filed, written reports under the Consent Agenda were reviewed by members of the Board.  The OMGA Report was provided via hard copy at the meeting.

MOTION:  It was moved and seconded to accept the Consent Agenda as amended.  Motion passed.

Approval of the Agenda:

MOTION:  It was moved and seconded to approve the agenda as revised. Motion passed.

Approval of the Board Meeting Minutes from April 11, 2025:

MOTION:  It was moved and seconded to approve the April 11, 2025 Board Meeting Minutes as written.  Motion passed.

Finance Report:  Treasurer Keltie Nelson presented the financial statements for April 2025 and responded to questions from the Board.  Keltie is making revisions to how fundraising activities are accounted for in the budget.

MOTION:  It was moved and seconded to approve the financial statements for April 2025.  Motion passed.

MG Program Coordinator Report:  Program Coordinator Grace Florjancic reported that the didactic portion of the Master Gardener class is now complete.   Students have been assigned to the demonstration gardens for their volunteer hours.  The Legacy Western Redbud trees have been planted.

President’s Report:   President Barbara Low shared the following information with the Board:

1. President Low reported that her monthly meetings with MG Program Coordinator Grace Florjancic and Farm Manager Jake Hoyman continue to go well.
2. A question was raised as to the purpose and placement of the pipe in the former Dahlia Garden.

Membership Secretary Report:   Membership Secretary Ann Ackles reported that the 2025 membership directory has been mailed to members.  Ann is following up on mail returns and other corrections.

Practicum Update:  Barbara Low and Nicole Smith, as co-directors of the practicum program, outlined the changes and strategies they implemented this year that demonstrated several positive outcomes and assisted with unexpected challenges.

Spring Garden Fair:  Marcie Katz and Lucy Pylkki, Co-Chairs of the Spring Garden Fair provided a report on the very successful fair this year.   The majority of plants were sold on the first day.   The MACE Expo building proved to be perfect for the venue.  It appears that substantial revenue was generated.  Marcie and Lucy will hold a debriefing session with all volunteers on May 21, 2025.  The Board congratulated Marcie and Lucy for their hard work and exceptional organizational skills as evidenced by such a triumphant event.

Discussion & Business:

2025. President Low reiterated the items for discussion at the upcoming Board Retreat scheduled for May 23, 2025. Topics include discussion of a part time employee for the Native Plant Nursery, how to best utilize the JCMGA accomplishments from 2024, and a review of the 2025 strategic plan.  A suggestion was made to add a discussion of developing a building fund for the future needs of the association.
2026. The Board agreed to send two garden glass art items and one Tree of Life hanging as donations for the OMGA Joy of Gardening silent auction. The Board will also send additional money per the request by OMGA.
2027. President-Elect, Linda Millus as Chair of the Awards Committee has recommended that Sandy Hammond and Sherri Morgan be granted life-time membership status in the association.

MOTION:  It was moved and seconded to approve life-time membership status to Sandy Hammond and Sherri Morgan.  Motion passed.

Announcements:

1. Submission of final OMGA and JCMGA Award Nominations are due May 15, 2025.
2. Spring Garden Fair Volunteer Luncheon will be held June 7, 2025 from 12:00-2:00m.
3. JCMGA Annual Picnic will be held June 28, 2025 from 5:00-8:00pm.
4. The OMGA Silent Auction will be held July 11-12, 2025.

Adjournment:  The meeting was adjourned at 10:43am.

Next Meeting:

1. The next Board retreat will be held May 23, 2025 from 9:00am to 11:30am.
2. The next regular Board meeting will be held June 13, 2025 from 9:00am to 11:30am. This meeting will include the annual JCMGA Membership meeting.

Respectfully Submitted by Kathy Apple, Recording Secretary