JCMGA New Board Orientation Meeting Minutes – December 6, 2025

Current Board Members Present:

Barbara Low, President

Marcie Katz, Past President

Kathy Apple, Recording Secretary

Ann Ackles, Membership Secretary

Colet Allen, OMGA Representative

Lucy Pylkki, Member-at-Large

Janine Salvatti, Chair, Gardens WG

Jane Moyer, Chair, Fundraising WG

Michael Hornbeek, Student Representative

Sandy Hammond, Member-at-Large

Regula Pepi, Assistant Treasurer

Rebecca Cohn, Member-at-Large

Kaleen Reilly, Member-at-Large

2025 Board Members Present:

Linda Millus, President-Elect

Teresa Jarrett, Co-Archivist

Mary Schrouder, Member-at-Large

2024 & 2025 Board Members Absent:

Keltie Nelson, Treasurer, Co-Chair Marketing & Technology WG

Carrie Holmes-Staton, Co-Archivist

Joanne Daane, Member-at-Large

Jory Kaplan, Member-at-Large

Call to Order:  President Barbara Low called the orientation meeting to order at 9:10am and opened the meeting with a welcome to new Board Members and individual member introductions.

Per JCMGA Policy 2.3 Board Orientation, President Low led a review and discussion on the following topics:

1. JCMGA Organizational Chart with Working Groups

2. Venn Diagram describing the working relationship between JCMGA and OSU.

3. A description of Working Groups, how they function and their role on the Board of Directors.

4. A description of committees.

5. A review of JCMGA governing documents including the Articles of Association, Bylaws, Policy & Procedure manual.

6. A review of duties and expectations of Board Members.

7. Kathy Apple provided a review of the legal and fiduciary responsibilities of nonprofit Board Members.

8. A review of the 2025 Board calendar.

9. An overview of Board meeting procedures, meeting reports, minutes, and archives.

10. A review of Dropbox and its function and purpose for the organization.

11. A review of Robert’s Rules of Order.

12. A review of Oregon Master Gardener Association.

13. A review of the 2024 Strategic Plan and draft 3-year and 5-year organizational goals currently under discussion.

A review of the 2025 budget, reimbursement procedures and reading financial reports was tabled until a later date.

President Low reviewed the annual conflict of interest statement and OSU liability form which each Board Member signed.

Adjournment:  The meeting was adjourned at 11:25am.

Next Meeting:

The next Board meeting will be held December 13, 2024 from 9:00am to 11:30am.

Respectfully Submitted by Kathy Apple, Recording Secretary